Associate Fellowship Program - 2nd Year

The National Library of Medicine (NLM) seeks proposals from institutions offering to host a Second Year Associate Fellow for the period September 1, 2010 through August 31, 2011. Proposals are due by February 5, 2010.


ASSOCIATE FELLOWSHIP PROGRAM - 2nd YEAR APPLICATION / PROPOSAL

REQUIREMENTS - FOR SUBMISSION

REQUIREMENTS - AS A HOST INSTITUTION

PERIOD OF PERFORMANCE AND FUNDING

DELIVERABLES AND REPORTING REQUIREMENTS



ASSOCIATE FELLOWSHIP PROGRAM - 2nd YEAR

The Associate Fellowship program is a postgraduate training program for promising health sciences librarians. Fellows spend the first year at the National Library of Medicine, learning about its programs and services and conducting research projects.

The optional Second Year Program allows Associate Fellows to supplement their year at NLM, through an opportunity to observe and practice the organizational, professional, and interpersonal skills that librarians need to successfully integrate information services into health care service, education, and research.

The primary purpose of this educational experience is to prepare new librarians for future leadership roles in health science libraries in the United States. Fellows will develop skills and gain experience by working on teams of librarians, administrators, health professionals, system developers, and/or educators in a multi-disciplinary environment within the host institution.



APPLICATION / PROPOSAL

The second year of the Associate Fellowship Program is an opportunity for an NLM Associate Fellow to have an in-depth learning experience within a specific area of expertise as offered by a host institution. The host institution will offer a plan that reflects its own expertise in one or two of the following areas:

Within the area of expertise, the institution must indicate its capability (resources, personnel) and ability (plan for the creation and implementation of the fellowship experience) in the following ways:



REQUIREMENTS - FOR SUBMISSION

Eligibility for application
Academic health science centers, hospital research facilities, corporations, or other organizations able to provide a fellowship experience that meets the listed requirements may apply.

Every proposal must include:

1. Cover Sheet:

Include date of submission, location where the fellowship will take place, the name, address, telephone and fax numbers of the submitting organization. Include contact information, including email addresses for specific contact personnel.

2. Description of the proposed Fellowship experience: 50 points

Describe the Fellowship and include at least the following information:

a.     State the specific area(s) of expertise in which the fellow will gain experience and knowledge; no more than two areas of expertise should be listed. Please use the following list to select areas of expertise:

Within the context of the area(s) of expertise, describe the following:

b.     State the overall goals and objectives of the fellowship
c.     Describe the integrated model found at the institution, including the role of the library
d.     Describe the project opportunities and other experiences that can be made available to the fellow
e.     Describe the learning opportunities, including any opportunities for the fellow to take or audit formal courses or attend professional conferences, that can be made available to the fellow
f.     Describe the specific opportunities for fostering the fellow's leadership skills and abilities
g.     Describe plans for monitoring the progress of the fellowship during the year and evaluating the success of the fellowship

3. Personnel: 20 points

  1. Provide the name, CV, and qualifications for the person designated to be the preceptor, as well as a statement about the time available to serve as preceptor.
  2. Give the title and describe the experience and qualifications of the personnel who are members of multi-disciplinary teams.

4. Organization's Experience: 20 points

Submit a summary of your organizational experience. Organizational Experience is defined as the accomplishment of work, either past or ongoing, which is comparable or related to the effort required by this program.

5. Facilities: 10 points

Describe currently available facilities and resources to support the program and the Fellow's workspace, and what may need to be provided in the future.

6. Budget:

No budget is required for submission of the proposal. Should a proposal be accepted by an Associate, the budget will be negotiated at that time. No more than $5,000 will be allocated institutional support of the Associate Fellow.


TOTAL       100 points



REQUIREMENTS - AS A HOST INSTITUTION

GENERAL INFORMATION

Proposals are being accepted from institutions wishing to host an NLM Associate Fellow for the period September 1, 2010 to August 31, 2011.

The deadline for proposals from institutions is February 5, 2010. Interviews at potential host institutions will take place in April and May. It is anticipated that decisions about placements will be made by May 31, 2010.

An initial technical review of all institutional proposals will be conducted. Acceptable proposals will be submitted to the current First Year Fellows for review. The First Year Fellows will select the host institution(s) in which they have an interest. Telephone and personal interviews will follow. NLM will pay for one onsite interview per Fellow. The Fellow or institution must fund expenses incurred for any additional onsite interviews.

There is no obligation by a potential Host Institution to make an offer or by an Associate Fellow to accept an offer. A Host Site with more than one promising applicant may make an offer to another applicant if the first one declines. If there is agreement on a Fellowship by both the Institution and the Fellow, the National Library of Medicine, through ORISE, will make the final assignment.



PERIOD OF PERFORMANCE AND FUNDING

The period of performance shall be September 1, 2010 through August 31, 2011.

The stipend for the Associate Fellow ($50,408 in 2009) will be funded by NLM and paid directly to the Fellow by ORISE. The Fellow will receive a supplement specifically allocated for health insurance, which the Fellow is required to obtain.

In addition, the Fellow will receive an additional allocation for travel and expenses related to the Fellow's travel to the NLM Associates Second Year Colloquium and the Fellow's attendance at the Medical Library Association's annual meeting.

The Fellow's Host Institution will receive an institutional allowance that will be managed by the Preceptor in coordination with the NLM Associate Fellowship Coordinator. The allowance may not exceed $5,000 and is provided to cover expenses associated with offering the experiences for the Fellowship and for the Preceptor's travel to NLM for the NLM Associates Second Year Colloquium. The proposed budget items are subject to negotiation. Institutional indirect costs must be waived. The Associate Fellow will not be an employee of the Host Institution, and ORISE is handling the administration of the monthly Associate Fellow stipend payments. The institutional allowance provided by the program is to be used solely for direct costs associated with hosting the NLM Associate Fellow and providing the Fellowship experiences.



DELIVERABLES AND REPORTING REQUIRMENTS

Activities: The host institution's Preceptor will coordinate all activities of the Associate Fellow with the NLM Associate Fellowship Program Coordinator. The Associate, in consultation with the Preceptor and Program Coordinator, will prepare goals for the year. A written statement of specific goals for the year is to be provided to NLM and ORISE by September 30th of the fellowship year.

Quarterly Report: At the end of each quarter, the Preceptor will send a financial report to the NLM Associate Fellowship Program Coordinator via electronic mail. Periodic evaluations of the Associates should be sent to the NLM Associate Fellowship Program Coordinator via electronic mail.

Annual Report and NLM Evaluation: All Fellows and Host Preceptors will participate in a colloquium reporting on the experience at NLM during the summer, usually in June. This sharing of experiences will help NLM, the host institutions, and the Associate Fellows evaluate the effectiveness of the program and identify possible improvements.

Any written project reports or summaries resulting from the experience should be submitted to both NLM and ORISE.

Any resulting publications should acknowledge the support of the host institution, NLM and ORISE.

NOTE:     Institutions currently hosting a 2nd Year Fellow are not eligible to host a 2nd year fellow in 2010-2011. A one year waiting period between Fellows is now required.


SEND 1 (ONE) COPY OF ALL PROPOSALS TO:

Ms. Barbara Dorsey, Project Manager
Science and Engineering Education
Oak Ridge Institute for Science and Education
P.O. Box 117
Oak Ridge, TN 37831-0117


Overnight shipping address:

Ms. Barbara Dorsey, Project Manager
Science and Engineering Education
Oak Ridge Associated Universities
1299 Bethel Valley Road
Building SC-200
Oak Ridge, TN 37830

Phone: (865)576-9975
Fax: (865)574-2846
E-Mail: barbara.dorsey@orau.org


SEND ALL QUESTIONS TO:

Kathel Dunn, Program Coordinator
Associate Fellows Program
Bldg 38 Room 2N-05
National Library of Medicine
8600 Rockville Pike
Bethesda, MD 20894
Phone: (301)435-4083
Fax: (301)480-2370
E-mail: dunnk@mail.nih.gov

Last reviewed: 14 October 2009
Last updated: 14 October 2009
First published: 01 January 1999
Metadata| Permanence level: Permanence Not Guaranteed