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Grants and Funding: Extramural Programs (EP)


Resources for Grants Administrators

  • The Electronic Research Administration (eRA) Commons. A virtual meeting place where NIH extramural grantee organizations and grantees can receive and transmit information about their grants. The ERA Commons is divided into both unrestricted and restricted portions that provide for public and confidential information, respectively. For more information, user support, and access to the web site, go to:  http://era.nih.gov/
  • NIH Requiring Mandatory Use of the Electronic Financial Status Report (FSR) System in the eRA Commons. All Financial Status Reports (FSRs) due on or after 10/01/2007 must be submitted using the electronic FSR system located in the eRA Commons. This includes all initial FSRs being prepared for submission and any revisions being submitted or re-submitted to NIH. http://grants.nih.gov/grants/guide/notice-files/NOT-OD-07-078.html
  • Welcome Wagon Letter for New Grantees. The intent is to highlight key requirements, provide referrals to important sources of information, and identify NIH, Public Health Service (PHS) and Department of Health and Human Services (HHS) offices that have responsibility for certain administrative functions.  http://grants.nih.gov/grants/funding/welcomewagon.htm
  • Division of Payment Management. Payments for grants awarded by NIH are made through the Division of Payment Management with the exception of awards to individuals, foreign organizations, and agencies of the Federal Government, which are paid by the NIH Office of Financial Management. Applicant organizations are assigned a 12-digit Entity Identification Number for payment and accounting purposes. That number is an expansion of the 9-digit Employer Identification Number assigned to an organization by the Internal Revenue Service.  http://www.dpm.psc.gov/
  • Electronic Notification of Grant Award. NIH can transmit electronic Notices of Grant Award (e-NGA) to all NIH grant and cooperative agreement recipients capable of receiving e-NGAs. All of the information included in a paper NGA is provided in an e-NGA. Detailed instructions to obtain e-NGAs may be found at  http://grants.nih.gov/grants/guide/notice-files/not98-129.html
  • Authority to Rebudget Grant Funds. In general, NIH grantees are allowed a certain degree of latitude to rebudget within and between budget categories to meet unanticipated needs and to make other types of postaward changes. Explanation is provided of the conditions under which prior approval is needed. http://grants.nih.gov/grants/policy/nihgps_2003/NIHGPS_Part7.htm#_Requests_for_Prior
  • Annual Progress Report: All NIH assistance awards require, at a minimum, an annual progress report, which is usually submitted with the application for continuation support (PHS Form 2590)  http://grants.nih.gov/grants/funding/2590/2590.htm . If an application will not be submitted because continuation support is not desired, a final progress report must be submitted within 90 days after the expiration or termination of the project.
  • Grants Policy: Links to grants notices and grants policy guidance documents.  http://grants1.nih.gov/grants/policy/policy.htm
  • Conflict of Interest: Information about NIH policies regarding objectivity in research and financial conflict of interest.  http://grants1.nih.gov/grants/policy/coi/index.htm
  • Just-in-Time Information. All applicants whose application received a percentile of 30% or less are asked for additional information in advance of any award decisions. Applicants are asked to provide (1) current other support, (2) certifications of IRB review and approval and (3) certification of human subjects education.  http://grants.nih.gov/grants/peer/jit.pdf
  • The Federal DUNS Number Application Requirement: On or after October 1, 2003, grant and cooperative agreement applications received at the NIH will be required to have a DUNS number when applying for funding support.  http://www.nlm.nih.gov/ep/FAQDUNS.html
  • Salary Limitation on Grants, Cooperative Agreements and Contracts  http://grants.nih.gov/grants/guide/notice-files/NOT-OD-08-035.html
  • Consortium Facilities & Administration Costs in Grant Programs with a Direct Cost Ceiling http://grants2.nih.gov/grants/guide/notice-files/NOT-OD-04-040.html
  • Facilities and Administrative Costs: In order to request facilities and administrative costs (sometimes called indirect costs) on a research grant, your organization must have an established, negotiated rate that is accepted by the Department of Health & Human Services. General information about indirect costs rates, including examples of what can be included and an FAQ, can be found at the web site of the DHHS Division of Cost Allocation, http://www.psc.gov/financial.html/
    Prospective grantees that would like to negotiate a rate agreement with the DHHS can contact their respective regional offices at the following site: http://www.psc.gov/financial.html
  • Forms & Applications: NIH provides a central site that holds all forms & applications needed to apply for, administer, relinquish or terminate a grant or fellowship: http://grants.nih.gov/grants/forms.htm