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eVK2 Record Field Names


In each record, the fields are identified as below. Some fields are required in every record.

ID

This number is the only unique identifier for a record in eVK2. Every record will contain this required field.

Incipit

This field provides the opening words of the text. No punctuation and only minimal capitalization have been retained from TK. The incipit is not a unique identifier, because it will be repeated in subsequent records for additional information. Every record will contain this required field.

Cross Reference(s)

There can be up to ten numbered cross reference fields in any record. Each field sends the user to a similar or a related incipit. A cross reference can also send the user to a record where a different incipit begins the text. In addition, when extra prologue or text incipit references are needed, they may be incorporated in cross-reference fields.

Language

Old English and Middle English are the two languages designated. Every record will contain this required field.

Prologue Incipit

If a text has a separate prologue record, this field provides the initial words for that prologue, which will be found in an independent record with a different eVK number. Prologues and texts at times circulated independently.

Text Incipit

If a prologue has a separate text record, this field provides the incipit for that text, which will be found in an independent record. Prologues and texts at times circulated independently.

Author(s)

A single form of the author name is cited in this field. In most cases, many variants of a given author name exist, and a range of variants has been provided for searching purposes in the namelist file (tkvk-namelist). This field is not required as many texts are anonymous or the author has not been identified. It can also include attributed authors, where the validity of an author designation is in question or disputed, or translators of a work not originally written in English as many Old English and Middle English texts are translations from Latin or French.

Alternate Title

This field allows for another title for the text in an additional record. Other titles may be recorded in Note/BibInfo fields.

Location: City

English spelling is used for city names. Every record will contain this required field.

Location: Library

This field provides library name, collection information (where known) and shelfmark or call number of the manuscript. Every record will contain this required field.

Folios/Pages

(with date of Manuscript, if available, if not fifteenth century). This field provides inclusive foliation or pagination, where that information is available. Square brackets indicate that the folio numbers are not found in the manuscript. Every record will contain this required field. This field can also contain information designating flyleaf texts, marginal texts, and excerpts and indication that the text is incomplete.

Subject(s)

There can be up to five numbered subject fields in a record. In the case of more than five subjects, the record is repeated, varying only in the subject fields. We have supplied subject descriptors from a controlled vocabulary, which we provide in a separate file (tkvk-subjectlist). This controlled vocabulary also includes such descriptors as "Verse" or "Illustration," which are not, strictly speaking, subjects.

Note/BibInfo

There can be as many as five bibliographic fields in one record. In the case where information additional to five fields is provided, the record is repeated, varying only in bibliographic fields. Most bibliographical citations in this field are abbreviated; expanded citations can be found in a separate file (eTK-bibliography). When a record has been created from a printed book that information is found this field. This field is also used as a "notes" field to supply additional information.

Date

Manuscript date if known.

eVK Number

This field contains an essential number that has been used to identify texts in publications since the appearance of the VK CD in 2000. Original VK numbers end in .00. Records subsequent to the 2000 CD end in such extensions as .30, .40, etc. Every record will contain this required field.

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