June 05, 2012 [Editor's note added]
My NCBI: Managing Compliance with the NIH Public Access Policy Using My Bibliography
A new feature now available in My Bibliography facilitates the management of publication compliance with the National Institutes of Health (NIH) Public Access Policy. From the new Awards View eRA Commons users are able to see whether their publications are compliant with the Policy, start the manuscript submission process, associate their NIH extramural awards with their publications, and designate delegates to manage their bibliography via My NCBI.
The Awards View is only available to eRA Commons users with active grants in their portfolios who have linked their [this link was removed because it is no longer valid] My NCBI account with their eRA Commons account. To see whether your publications are compliant or not, go to My Bibliography and click on the Awards icon (this icon is only visible to users who have linked their accounts) (see Figure 1).
On the resulting screen, each citation is marked indicating its compliance status:
- A red dot indicates that an article is non-compliant.
- A yellow dot means that the citation has been submitted to the NIH Manuscript Submission system and is considered in process.
- A green dot indicates that the citation is compliant with the NIH Public Access Policy. Note that the PMCID number displays in this status.
Articles that were accepted for publication prior to April 7, 2008 are not covered by the NIH Public Access Policy. These citations will be marked as N/A for Not Applicable (this status is also automatically applied to citation types that are not journal articles, e.g., book chapters, patents, presentations).
- A question mark indicates that compliance with the NIH Public Access Policy cannot be determined without additional information. Click on the question mark icon or the "Edit Status" link to enter supporting information for the citation.
Addressing NIH Public Access ComplianceMy Bibliography helps users address NIH Public Access compliance with a pop-up wizard that guides users through a series of simple questions. To begin addressing compliance with the wizard, click on the red dot or the "NIH Funding" link (see Figure 2) and follow the steps (see Figure 3). The wizard will help users to begin a manuscript submission, link to a previously-submitted manuscript, or determine if their citation is exempt from the Policy.
The manuscript submission process enables you to associate your awards with the citation and provides a list of choices that address NIH Public Access compliance.
To associate multiple citations with the same award at one time click, on the Assign Awards to Citations icon in the Actions bar (see Figure 4).
Adding a Delegate to Your My NCBI Account
As a principal investigator, you may assign a delegate to edit your My Bibliography as well as manage the compliance of publications using the Awards View function and compliance submission process wizard.
Click the "Add a delegate" link to enter your delegate's e-mail address (see Figure 7).
Your delegate will receive an e-mail notification of permission to view and manage the bibliography. Delegates without a My NCBI account will be invited to register.
Hutcherson L. My NCBI: Managing Compliance with the NIH Public Access Policy Using My Bibliography. NLM Tech Bull. 2010 Jan-Feb;(372):e8.