Creating an EFTS billing file

EFTS File Builder allows EFTS participants to create the transaction upload file to bill borrowers for filled items.  Only requests from borrowers that are EFTS participants will display.

 

To create an EFTS transaction file, do the following:

 

STEP

Action

1

Select Requests from the DOCLINE Main Menu.

2

Select EFTS.

View

Filled transactions from EFTS borrowers are displayed.  LIBID, institution name, transaction information, request number and filled date are displayed.  Transactions are displayed grouped by LIBID by default.

  

A maximum of 100 requests are displayed at one time beginning with the oldest transactions.  As requests are processed, additional transactions are displayed.

 

Note: Transactions are only available for 150 days after the filled date.

3

(Optional) To eliminate transactions from libraries in a particular library group, select the desired Library Group(s) to exclude.  Select REFRESH.

4

(Optional) Select the desired sort of the requests.  

Select REFRESH.

 

DOCLINE will remember your selections for future uses of EFTS File Builder.  You can change them at any time.  The updated selection will be remembered from that point forward.  

5

Enter charges in US Dollars for items to be included in the billing file.  DOCLINE does not store this information.

 

Enter "0" if request is not to be charged.  Select Skip for now to process the request at a later date.

 

Note:  Canadian libraries should enter charges in Canadian Dollars only when billing other Canadian libraries.

6

Use the keyboard Tab key to move to the next request.

7

Select Continue.

8

Review transaction charges.  Select Back to return to modify any charges.

 

Skipped transactions and zero charge (0) items will not be included in the EFTS file.

 

(Optional) Print the confirmation page using your browser's print functionality.

9

Select Continue.

10

Select Create EFTS File.

11

Select Save when prompted to download the file.

12

Accept default file name and save location, or modify to desired name and location on your computer or network.

  

Note:  If you create multiple files on the same day, you will need to modify the default file name to avoid overwriting the previous file.  For example, EFTS_Oct112006a.txt, and EFTS_Oct112006b.txt.

13

The saved file can be uploaded to the EFTS website to bill the borrowers at your convenience.

14

Select REFRESH to process any remaining requests.

 

 

Additional Resources: