Serial Report Field Definitions

 

Field

Definition

Acquisition Status

The current receipt status of the title (e.g., Currently Receiving, No Longer Acquiring)

City

The city is taken from the Document Delivery City field in the Address section of the Institution record.

Commitment

Indicates whether library will keep print holdings of title for the MedPrint national print retention program.

Completeness

General guidance as to the extent of the institution's holdings. The value used is based on the institution's own estimation of its holdings at the time of recording. Indicates the portion of the serial’s published run that is held by the library.

Continuation Notes

Notes about preceding or succeeding titles.

Embargo

Embargo indication, data source, number of months if manually entered.

Frequency

The Current Publication Frequency (taken from the 310 of the MARC record) is the most recent frequency identified by NLM or the frequency that was listed on the piece when the journal was initially cataloged.

Holdings

The volumes and/or years held by the library or the number of months, years, or editions that are held if the library reports holdings for a limited time period.

ISSN

International Standard Serial Number (taken from MARC field 022 subfield a in LocatorPlus)

LIBID

The LIBID is a six character code that consists of the two-letter state or Canadian province abbreviation, a U for U.S. or a C for Canada, and three alphabetic characters.

Library Name

The library name is taken from the Document Delivery Institution field in the Address section of the Institution record. This is a required field. It will appear in all Holdings by Library reports.

NLM Unique ID

The NLM Unique Identifier for the serial title (taken from 035 subfield 9 MARC field in LocatorPlus). This is a required field. It will appear in all Holdings by Library reports.

Place of Publication

The most recent place of publication identified by NLM or the place of publication that was listed on the piece when the journal was initially cataloged. From MARC field in LocatorPlus:

Place of Publication: The place of publication that appears in Serial Holdings is created from various fields in the MARC record:

If the most recent place of publication identified by NLM (269 subfield a) is present, the place of publication is the 269 subfield a.

Otherwise, the place of publication comes from the place of publication listed on the piece when the journal was initially cataloged (260 subfield a).

Publication Date

The beginning publication date, a hyphen, and, if present, the ending publication date. The letter u in the date indicates that the date is unknown.

Ex. 19uu-197u (beginning date is sometime in the 19th century; ending date is sometime during the 1970s)

From MARC field in LocatorPlus:

The beginning date is the 008 field at the 7th through 10th positions. The ending date is the 008 field at the 11th through 14th positions.

Note: In MARC, the positions for the 008 field start at 0.

Publisher

The most recent publisher identified by NLM or the publisher that was listed on the piece when the journal was initially cataloged.

From MARC field in LocatorPlus:

Publisher: The publisher that appears in Serial Holdings is created from various fields in the MARC record:

If the most recent Publisher identified by NLM (269 subfield b) is present, the publisher is the 269 subfield b.

Otherwise, the publisher comes from the publisher listed on the piece when the journal was initially cataloged (260 subfield b).

Retention Policy

The library's policy for keeping the title (e.g., permanently retain or retain for a limited period).

State/Province

The U.S. State or Canadian Province is taken from the Document Delivery State/Province field in the Address section of the Institution record.

Title

The serial title. This is a required field. It will appear in all Holdings by Library reports.

From MARC field in LocatorPlus:

The title that appears in Serial Holdings is created from various fields in the MARC record:

If a Uniform Title (130) is present without a subfield l (the letter "l"), the title is the 130.

Otherwise, the title comes from the 245 subfield a, b, c, h, n, and p followed by a space and then by the subfields of the Corporate Name (110) or Conference Name (111), if they exist.