NLM Serial Title Changes Report Overview

This report identifies new serial holdings records that were created by NLM title changes and that have not been updated by the library. The user can choose to find records in the last 1 month, 3 months, or 6 months. Each evening a program runs that identifies title changes for that day. Based upon beginning publication date, ending publication date, and holdings within serial holdings, new holdings records are created for the new title. It is up to each library to close holdings for the old titles and verify the holdings for the new titles. For more information on title changes and how they affect holdings within Serial Holdings, see the Serial Holdings FAQ: What happens to my holdings when a title changes?

 

A user can produce this report for any library for which he/she has rights to run the report (these rights are established by your DOCLINE Coordinator), a library group to which he/she belongs, or for his/her own state or province. For Serial Holdings Coordinators who have rights to more than one state/province, multiple states or provinces will display. Multiple Libraries, Library Groups and/or State/Provinces cannot be selected. Regional DOCLINE Coordinators can produce this report for their region.

 

The report is sorted by LIBID and then by Title. The fields displayed are: Library Name, City, State/Province, LIBID, Title, NLM Unique ID, Publisher, Place of Publication, Publication Date, Frequency, Continuation Notes, Holdings, Retention Policy, and Acquisition Status. Any fields that have no data will not display.

 

 

Procedure for creating a NLM Serial Title Changes Report:

 

STEP

ACTION

1

Select Serial Holdings from the DOCLINE main menu.

2

Select Reports.   

3

Click the NLM Serial Title Changes hyperlink in the left sidebar.

4

Click on the appropriate radio button for LIBID, Library Group, Region, or State/Province.  

 

Note: The selection that displays is based upon the libraries for which the user has report and/or update rights and the library groups and state/province(s) to which those libraries belong. Region will only appear for Regional DOCLINE Coordinators.

5

LIBID (report rights for only one library):  proceed to step 6.  

 

LIBID (report rights for more than one library):  Input LIBID.

 

Library Group, State/Province, or Region:  Click on the appropriate radio button for the report you want to run.   

6

Click Create Report.

 

Note:  If you have a long list of report selections, you may have to scroll to see the Create Report button.

 

 

When the user clicks Create Report, the following happens:

 

  1. The report is placed into a queue. Reports are generated every hour and are run in the order they are submitted.
  2. These reports will be current as of the time that they are run.
  3. When the report is ready, the user will see a Serial Holdings Report Ready message in the DOCLINE message area. Once the report has been viewed, the message is removed from the DOCLINE message area.
  4. Each report will be deleted from the DOCLINE system one week after creation even if the report has not been viewed.  
  5. Reports are accessible ONLY to the user that submits them (e.g., if I submit a report when I am logged in with USERID XXX61, I must log in as USERID XXX61 in order to retrieve the report).
  6. If a second report of the same type (ex. NLM Serial Title Changes) for the same library is requested by the same user, the first report will be replaced by the second report.
  7. Report fields with more than 255 characters will be truncated to 255 characters. If, for instance, the title is 260 characters, only the first 255 will be included in the report.