Record Missing Volumes or Years

Missing volumes or years in holdings (gaps) can only be reported in permanently retained holdings.  For limited retention holdings, libraries can indicate missing volumes in the Completeness field, but this information is not used by the routing algorithm.

 

To report a gap in permanently retained holdings:

 

STEP

Action

1

Select Serial Holdings from the DOCLINE Main Menu.

2

On the Update/View Search page, enter a search term into one of the four Bibliographic Search fields.

3

Under Filters, make sure the checkbox for My Library is selected.

4

Click SEARCH.

5

If more than one serial title is displayed

select the appropriate bibliographic title.

6

Click Edit.    

7

Input Begin Volume and/or Begin Year data and End Vol. and/or End Year for the initial set of holdings.

8

Click Add New Range.

9

Input Begin Vol. and/or Begin Year data for holdings after the gap.

10

Repeat steps 6 through 9 as often as necessary to record your holdings.

11

Click SAVE.

 

 

Additional resources:

Routing of serial requests

Show All My Holdings

View Serial Holdings Search Field Definitions

How are Filters applied in Serials Search