Serial Holdings Field Descriptions and Codes (alphabetically by Field Name)

Field

Description / Coding

Acquisition Status

 

The current receipt status of the title.

 

Valid values are (numbers in parentheses represent both MARC and ANSI code values):

Currently receiving (4)

        No longer acquiring (5)

Commitment Level

Field indicating whether library will keep print holdings of the title for the national print retention program, MedPrint.

 

Valid values are:

No special commitment to retain title

Will hold title for national commitment

Completeness

General guidance as to the extent of the institution's holdings. The value used is based on the institution's own estimation of its holdings at the time of recording.

 

Valid values are (numbers in parentheses represent both MARC and ANSI code values):

Information not available or Retention is limited (0)

Complete (95%-100% held) (1)

Incomplete (50%-94% held) (2)

Very incomplete or scattered (Less than 50% held) (3)

Date Added/Modified

Date the holding was last added or modified.

 

Note: Not displayed in interface, but available in user-defined holdings reports.

Embargo

Whether or not title is embargoed, and source of embargo data.

 

Valid values are (for electronic journal (cr) format only):

Use LinkOut Embargo (Y/N)

Number of Months: null, 0-99

Encoding Level

Valid values are 2, 3

Level 3 = includes specific retention policy, or volume or year holdings.

Level 2 = no specific retention policy, or volume or year holdings information, is recorded.

 

Level 2 holdings records may result from automated title changes, if publication dates contain "u" for unknown, and library reports “Permanently retained holdings”

Note: Not displayed in interface, but available in user-defined holdings reports. 

Holdings

If Permanent Retention: holdings owned including Years and/or Volumes.

If Limited Retention: the latest number of units held. Valid values are any whole number coupled with months, years, or editions.

Note: DOCLINE interprets any months held as this year and any editions held as years held. For example, Latest 1 year and Latest 24 months are both interpreted as this year; Latest 2 years and Latest 2 editions are both interpreted as this year and last year.
Physical Format

The physical format of the holding, and ANSI code for that physical format, e.g. Text (tu).

Retention Policy

The library’s policy for keeping the title.

 

Valid values are (numbers in parentheses represent both MARC and ANSI code):

Retained for a limited period only (6)

Permanently retained (8)

Note: DOCLINE interprets any months held as this year and any editions held as years held. For example, Latest 1 year and Latest 24 months are both interpreted as this year; Latest 2 years and Latest 2 editions are both interpreted as this year and last year.