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eTK Record Field Names

In each record, the fields are identified as below. Only the Incipit, eTK Number, and ID are required fields.


This number is the only unique identifier for a record in eTK. It does not occur in TK. Every record will contain this required field.


This field provides the opening words of the Latin text. No punctuation and only minimal capitalization have been retained from TK. The incipit is not a unique identifier, because it will be repeated in subsequent records for additional information. Orthographic variants are addressed in a separate file (eTK-orthographic-variants). In some records this field will contain only cross-reference information. Every record will contain this required field.

Cross Reference(s)

There can be up to ten numbered cross reference fields in any record. Each field sends the user to a similar or a related incipit. A cross reference can also send the user to a record where a different incipit begins the text. In addition, when extra prologue or text incipit references are needed, they may be incorporated in cross-reference fields.

Prologue Incipit

If a text has a separate prologue record, this field provides the incipit for that prologue, which will be found in an independent record with a different eTK number. Prologues and texts at times circulated independently.

Text Incipit

If a prologue has a separate text record, this field provides the incipit for that text, which will be found in an independent record. Prologues and texts at times circulated independently.


A single form of the author name is cited in this field. In most cases, many variants of a given author name exist, and a range of variants has been provided for searching purposes in the namelist file (tkvk-namelist). This field is not required as many texts are anonymous or the author has not been identified. It can also include attributed authors, where the validity of an author designation is in question or disputed, or translators of a work not originally written in Latin.

Alternate Title

This field allows for another title for the text in an additional record. Other titles may be recorded in Note/BibInfo fields.

Location: City

Where manuscript is held English spelling is used for city names, as in TK. Where city names have changed since the publication of TK, the city names used are cited in Latin Manuscript Books Before 1600, 4th rev. ed., by Paul Oskar Kristeller and Sigrid Krämer (Munich: Monumenta Germaniae Historica, 1993).

Location: Library

Includes collection, and shelfmark. This field provides library name, collection information (where known), and shelfmark or call number of the manuscript. Where library or collection names have changed since the publication of TK, the new designations from Kristeller and Krämer have been supplied. It has not always proved possible to identify a library when TK gives only a place-name. In some instances information from printed catalogues is also provided in this field.


(with date of Manuscript, if available). This field provides inclusive foliation or pagination, where that information is available. This field can also contain information designating flyleaf texts, marginal texts, and excerpts.


There can be up to five numbered subject fields in a record. In the case of more than five subjects, the record is repeated, varying only in the subject fields. Subjects, while not found in TK records, have been supplied in eTK from a controlled vocabulary, which we provide in a separate file (tkvk-subjectlist). These subject attributions are based for the most part on incipit, title, and bibliographic information, and should be taken only as suggestions. This field is also used to supply such descriptors as "Verse" or "Illustration," which are not, strictly speaking, subjects. Those texts for which no subjects could be identified have been designated "Undetermined."


There can be as many as five bibliographic fields in one record. In the case where information additional to five fields is provided, the record is repeated, varying only in bibliographic fields. Most bibliographical citations in this field are abbreviated; expanded citations can be found in a separate file (eTK-bibliography). When a record has been created from a printed book that information is found this field. This field is also used as a "notes" field for information that has come to light since the publication of TK or has been supplied by eTK advisors. It should be emphasized that providing such additional information does not imply a complete revision of TK. We have, however, attempted to incorporate new information when we have become aware of it.


Manuscript date if known.

TK Number

Thorndike Kibre column number and entry letter. This field contains the column number found in TK followed by a letter. In order to specify an entry in a column, a letter of the alphabet for each entry has been added to the column number, starting at the top of each column. The letter "o" is not used in entry designations so as to avoid confusion with zero. All records, even those which provide only cross-references, have been assigned a letter. Every record will contain this required field.

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