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2009 MAY–JUNE No. 368
May 29, 2009 [posted]
July 01, 2009 [Editor's note added]

Share Your PubMed® Collection and Customize Filters with My NCBI

graphical image of the letter T

T wo new enhancements to My NCBI may be of interest to users of PubMed and other NCBI databases.

Share Your Collection or Bibliography

My NCBI collections and bibliographies are now set as either "Private" (the default) or "Public." A collection set to Public can be shared with others.

Steps for changing a collection from Private to Public:

  1. Access your collection in My NCBI: From the My NCBI homepage, click on My Saved Data, then click on Manage for Collections.
  2. On the screen listing your collections, the "Sharing" column indicates the setting for each collection (see Figure 1). Click on the Private link for the collection you want to share.
  1. This takes you to a new screen for editing the settings for a collection. Under Collection Sharing, click the button for Public (see Figure 2). Notice that a URL and some HTML code are now provided.
  2. Use the Save button to complete the change and the URL can now be shared with anyone you want to see PubMed citations for the items in your collection. The HTML can be used in the source code for a web page to display a link to the collection citations in PubMed.
Note: The feature to edit the Collection Name has moved to this screen.

Create Your Own Filters

Many searchers use My NCBI Filters to group retrieval with desirable characteristics. It is now possible to customize your own filters for any of the Entrez databases.

Steps to create a filter:

  1. Go to Search Filters in My NCBI and choose a database, e.g., PubMed.
  2. On the PubMed Filters screen, click on the Custom Filters tab and follow the link, "create a new one" (see Figure 3).
  1. On the next screen, "Add Custom PubMed Filters," enter a strategy for your custom filter in the Search box (see Figure 4). A filter search can be one term or multiple terms. Do not include History search statement numbers.
  1. In the Name field, enter a name that will appear on the filter tab.
  2. The Run Filter button can be used to see the number of citations retrieved by the filter search.
  3. Important: To complete the creation of the filter, use the Save Filter button.

Examples of custom filters:

[Editor's note: The library holdings example was changed on July 1, 2009.]

Address of first author mayo [ad] AND clinic [ad]
Library holdings or anything available free loprovnlmlib [sb] OR free full text [sb]
Articles identified by a funding agency nci [gr]
Items from particular journals Birth Defects Res A Clin Mol Teratol [ta] OR
Birth Defects Res B Dev Reprod Toxicol [ta] OR
Birth Defects Res C Embryo Today [ta] OR
Clin Dysmorphol [ta] OR
Congenit Anom Kyoto [ta]
Any term delivery of health care [mh]
Any combination of terms clinical trial [pt] AND aged [mh]
Free text searching health disparities

  1. After creating the filter, select it from Custom Filters (see Figure 5). This adds it to your list of "My Filters" which are your active filters. You can create additional custom filters and select/deselect them as desired.

Users unfamiliar with My NCBI collections and filters may want to first familiarize themselves using the My NCBI Quick Tours or by reviewing Help.

Bibliographies Display using an Author-First Format

Citations in Bibliographies (My Bibliography and Other Citations) now use the author-first/paragraph format. Collections continue to display in a brief, title-first format.

By Annette M. Nahin
MEDLARS Management Section

Nahin AM. Share Your PubMed® Collection and Customize Filters with My NCBI. NLM Tech Bull. 2009 May-Jun;(368):e12.