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NLM Technical Bulletin

NLM Technical Bulletin 1999 May-Jun; 308

In This Issue:

Technical Notes - e1

Converting SDI searches to PubMed - e2

HealthSTAR Unique Journal Citations Migrate to PubMed - e3

Internet Grateful Med Update - e4

dotMLA 1999 - e5

BIOETHICSLINE Regenerated and New Bioethics Thesaurus Published - e6

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NLM Online Users' Meetings - MLA 1999

MEDLARS Questions and Answers
dotDOCLINE Users' Meeting - Remarks
DOCLINE Questions and Answers

DOCLINE Users' Meeting - Remarks

[Editor's Note: This is a summary of what was presented about the DOCLINE system that is currently under development at NLM and is scheduled to be available by the end of 1999. The presentation was given by Rosalyn Leiderman, Public Service Division, NLM and Deena Acton, Technical Services Division, NLM at the Annual Meeting of the Medical Library Association in Chicago, May 1999.

It emphasized that the new system will both retain its current functionality and provide many new features and a smoother interface. Meeting attendees were warned that all screens are still subject to change. Regardless of the release date (before or after the new year), NLM's current DOCLINE system will remain available until the new system is up and running. Testing for Year 2000 compliance is complete. ]

NLM needs to complete the programming and testing of the newly designed Web version of DOCLINE. An implementation plan will be announced later this year. NLM will have a Web page up in June or July to provide users with more information on these tentative dates and plans. The availability of the Web page will be announced on DOCLINE and the regional listservs.

System Requirements
The minimum system requirements for the new DOCLINE are below. In developing the new system, NLM is using the current technology that is available with the higher level browsers. DOCLINE is a complex system that synthesizes information from many sources as a request is being entered into the system. (e.g., the bibliographic information, the requesting library's delivery address, etc.). The new system requires JavaScript to accomplish these complex functions efficiently in a web environment.

  • Internet access
  • 28800 modem or higher transmission
  • Screen resolution of 800 x 600 or higher
  • Netscape 4.06 or higher OR Internet Explore 5.0 with Javascript, stylesheets, and cookies enabled
    [Editor's Note: In response to concerns expressed at the meeting regarding the use of JavaScript and cookies, NLM has developed a test site to ensure that librarians can access the new site ( This link was removed because it is no longer valid). Users are encouraged to test their browsers and upgrade the browser if needed.]
  • Barcode font for printing the request number on receipts (optional)

All DOCLINE users must have access to the Internet to use the new system. There will be no other service providers to the new system. Any users who do not have Internet access are encouraged to contact their Regional Medical Library for assistance.

ISO/ILL Protocol
NLM plans to implement the International Standards Organization/Interlibrary Loan (ISO/ILL) protocol in the new DOCLINE. The ILL protocol provides users with the ability to exchange messages (requests) between proprietary systems. Third party software, such as QuickDOC and ClioDoc, may elect to communicate with DOCLINE through the ILL protocol. In addition, users will be able to send requests from DOCLINE to other proprietary systems that have implemented the protocol.

AT&T FTS2000 Dial Up Service
The AT&T FTS2000 service will be discontinued as of September 30, 1999. However, NLM will continue to have dial up service for DOCLINE with another provider after September 30, 1999, until the new system is available. Plans for the new dial up service will be announced in the summer. The QuickDOC software will be modified to accommodate the new dial up service. However, users who can transition to the Internet should do so now.

Currently there are two unique identifiers for a DOCLINE library, each serving a different purpose: the LIBID and the SERHOLD code. In the new system there will be only one unique identifier. The new LIBID for U.S. and Canadian libraries will consist of the US MARC Geographical Code and the SERHOLD code. The new LIBID for other countries will consist of the first two letters in the US MARC Country Code, followed by the letter X, and the SERHOLD code.

Examples of new LIBIDs:

Country:United States
Institution: University of Illinois at Chicago, Library of the Health Sciences
LIBID:ILUILL [state abbreviation + U + SERHOLD code]

Institution:Canada Institute for Scientific and Technical Information (CISTI)
LIBID: ONCCIS [province code + C + SERHOLD code]

Other countries

Institution: BIREME-Latin American and Caribbean Center on Health Sciences Information, Sao Paulo, Brazil
LIBID:BRXBIR [first two letters of country + X + SERHOLD code]

New Request Number
The new request number will be a sequential number up to a maximum of ten digits. It may be displayed and printed (optionally) in a barcode format on the receipt. The new request number will not begin with the borrower's SERHOLD code. Loansome Doc requests will no longer begin with LDX or LDD. The Loansome Doc request number will be retained when it is transferred to DOCLINE.

Features of the new system
The new system will allow users to submit and receive requests, search and update DOCUSER, search and update SERHOLD, access a list of Loansome Doc patrons, change their password, and access online help.

Users will retrieve citations from PubMed or LocatorPlus by linking to these systems through DOCLINE. Users will be able to establish a routing profile that will eliminate the repetitive keying of interlibrary loan information that is currently required.

New time-triggered actions will be implemented. Lenders will have two business days to update requests as filled or rejected.

In order to convert the holdings data, NLM will freeze the current online SERHOLD system and make it view-only two weeks prior to the implementation of the new DOCLINE system.

In the new system, DOCLINE participants will be able to search the entire SERHOLD database. Each library will be able to update its own holdings.

Programming for batch updating may not be completed until next year. At that time, NLM will accept OCLC and USMARC batch updates for libraries that are currently updating via batch and elect to continue to do so. However, all libraries are strongly urged to update online if possible to improve the currency of data available in SERHOLD.

A library will be able to print or download its own holdings, holdings for a library group of which it is a member, and holdings for its own state or province.

Users will be allowed to view, update or delete the holdings for which they have update rights.

--prepared by Rosalyn Leiderman
Public Services Division
Deena Acton
Technical Services Division

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Last updated: 13 April 2012