NIH Public Access Policy for Librarians

There are four options to populate a My Bibliography collection with author-specific citations:

1. Directly from PubMed.
2. Using a search tool in My Bibliography to add PubMed citations.
3. Uploading citations from a file.
4. Using a template for publications not found in PubMed. Citations to articles published by other authors can be stored in a My NCBI collection.

Click the Next button below.

Adding Citations Directly from PubMed

Follow along here.

1. Sign in to My NCBI.
2. Run an author search.
3. Select the citations you want to add to My Bibliography, then click the "Send to" button to expand the drop-down menu.
4. Select "My Bibliography."
5. In the "Add to My Bibliography" page, click Add to save the selected citations to your My Bibliography collection.

Adding PubMed Citations in My Bibliography

Follow along here.

1. Sign in to My NCBI and go to My Bibliography. Click "Manage My Bibliography."
2. Click on "+Add citations" and select "From PubMed."
3. Enter an author full name, or last name and initials in the search box, and click "Search PubMed."
4. Select the citations you wish to add to your My Bibliography collection and click "Add to My Bibliography." Close the window and the newly added citations will immediately display in My Bibliography.

Adding Citations from a File

Follow along here.

1. Sign in to My NCBI and go to My Bibliography. Click "Manage My Bibliography."
2. Click on "+Add citations" and select "From a file."
3. Upload a file with citations in either MEDLINE or RIS format. A confirmation message indicates the number of citations added to your My Bibliography collection.
4. In the cases where a file has citations in a format other than MEDLINE or RIS, a message will indicate that the format is not supported.

Adding Citations Manually

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Follow along here.

Use My Bibliography templates to create citations for publications not found in PubMed:

1. Sign in to My NCBI and go to My Bibliography. Click "Manage My Bibliography."
2. Click on "+Add citations" and select "Manually."
3. Select the type of publication to be entered manually: journal articles, books/chapters, meeting abstracts, presentations, patents, dataset/database, software, preprint articles and non-standard citations. Enter the publication information in the fields provided. All required fields are denoted with a red asterisk.

Adding Citations Manually

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My Bibliography has multiple templates with fields pertinent to each type of publication (see list in the image below).

For example, to enter information for preprint articles:

1. Click on "+Add citations" and select "Manually."
2. Select the option "Preprint." All required fields are denoted with a red asterisk.
3. Enter the research manuscript title and author(s) name(s).
4. Enter the manuscript posted date. Enter revision date (if available).
5. Enter the preprint server or repository name where the manuscript is stored.
6. Enter the work assigned DOI. Note that NIH preference is to include DOI information. For further information on requirements, see the NIH Grants FAQ for Interim Research Products.

Conclusion

Congratulations! You should now be familiar with four options to populate a My Bibliography collection with author-specific citations.

You can now close the NLM Navigator windows.