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Table of Contents: 2014 JULY–AUGUST No. 399

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Updated Policy for MEDLINE Indexing Requirements for Electronic Journals (2014)

Gillikin D. Updated Policy for MEDLINE Indexing Requirements for Electronic Journals (2014). NLM Tech Bull. 2014 Jul-Aug;(399):e3.

2014 July 30 [posted]

The NLM MEDLINE Policy on Indexing Electronic Journals has been revised as of July 21, 2014. This policy concerns electronic journals that are indexed in the MEDLINE/PubMed database.

There are three required conditions that electronic-only journals must meet in order for the journal to be indexed in MEDLINE:

  1. Provide NLM with XML-tagged data of its bibliographic citations.
  2. Provide robust current access to all its content under a license allowing efficient support of NLM operations, onsite services, and interlibrary loan.
  3. Have an acceptable arrangement for permanent preservation of, and access to, the published content.

The revised policy modifies the third condition concerning preservation. Electronic-only journals depositing into a certified archive site no longer need to send a PDF/A version of the journal’s articles to NLM. MEDLINE journals that have currently been providing PDF/A files are no longer required to do so.

The updated preservation compliance condition now requires an electronic-only journal to promptly deposit tagged, full-text content into PubMed Central or into a certified third-party repository able to provide robust access to NLM and NIH if there is a trigger event (e.g., publisher ceases operations and title is not available from another source, catastrophic failure of publisher’s delivery system). A certified repository is one that has been designated as such according to the Trustworthy Repositories Audit and Certification Checklist (TRAC) and other metrics developed by the Center for Research Libraries (CRL). See the CRL Certification and Assessment of Digital Repositories page for the current list of certified repositories.

Additional information on the policy is available from the FAQ: MEDLINE Indexing Requirements for Electronic Journals.

By David Gillikin
Bibliographic Services Division

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