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Grants and Funding: Extramural Programs (EP)

Resources for Training Directors

General Information and Policies

NLM Informatics Training Conference

Frequently Asked Questions

Forms: Annual Progress Report

  • PHS 2590, revised 8/2012
  • Due by May 1 each year
  • Mail one paper copy to:
    • Division of Central Grants Processing (DCGP), OER, OD
      National Institutes of Health
      6705 Rockledge Drive, Suite 5016
      Bethesda, MD 20892-7987 (for regular or U.S. Postal Service Express mail)
      Bethesda, MD 20817 (for other courier/express mail delivery only)

Forms: Statement of Appointment

Forms: Termination Notice

Forms: Federal Financial Report (FFR)

Stipends Table for FY 2014

A total of 5 years of NLM trainee support is permitted, which can be divided between predoc and post-doc support. If a predoc is supported for 5 years, no additional NLM training support can be provided to that trainee.

Predoc stipends - beginning July 1, 2014: All new Predocs begin at the new NRSA level [$22,476].  All current NLM Predocs below the new NRSA level [$22,476] will be increased to the new level when their appointment renewal begins in the new budget period that began July 1, 2014, with the 2014 Notice of Award.  All Predocs year 2 through year 5 whose stipend is above the new NRSA level [$22,476] are frozen at their current amount. 

NLM will provide up to 5 years of support for a predoctoral trainee. All new NLM predocs receive the same amount, all predoc trainees in their second year of NLM funding receive the same amount, etc. Predocs who did not begin their predoctoral training with NLM support must begin at experience level New.

Postdoc stipends - beginning July 1, 2014: Applies to new and renewal appointments within the FY 2014 budget period.  All current NLM Postdocs will be increased to the new level when their appointment renewal begins in the new budget period that began July 1, 2014, with the 2014 Notice of Award.  First year of support: based on prior years of postdoc experience. For each subsequent year of support: add one year of experience. No additional cost of living increases are permitted. Up to 3 years of NLM support is permitted for a postdoc. NLM trainees are exempt from NRSA payback requirement. For MDs, internship/residency counts as qualifying experience.

Years of Postdoc Experience01234567(+)
Postdoc $42,000 $43,680 $45,432 $47,244 $49,128 $51,096 $53,148 $55,272



Short Term Training Slots (STTP)


  • Tuition Reimbursement:
    • Predocs: 60% x Actual Inst. Tuition Amt. = (x) ≤ $16,000
    • Postdocs enrolled in an MS or PhD program: 60% x Actual Inst. Tuition Amt. = (x) ≤ $16,000
    • Postdocs not seeking a degree: 60% x Actual Inst. Tuition Amt. = (x) ≤ $4,500
  • Provide full tuition amount when filling out annual progress report
    • NLM will calculate tuition reimbursement based on full tuition

Training-Related Expenses and Health Insurance

The following amounts not to exceed the NRSA levels:

  • Predocs: $8,500 per FTTP
  • Postdocs: $10,500 per FTTP
  • TRE can be used to defray the costs of "other" research training costs, faculty and staff training salaries, consultant costs, equipment, research supplies, faculty travel and trainee health insurance, whether single or family coverage. NLM does not directly reimburse for health insurance coverage.
  • Under exceptional circumstances, which can include providing accommodations for a trainee with disabilities, it is possible to request additional training-related expenses. Consultation with NLM program staff in advance of such requests is required. Unless an applicant receives advance permission to do so, no exceptional expenses should be included in a submitted budget.

Trainee Travel

  • $1,500 per trainee is provided for travel. All trainees are required to attend the annual NLM Informatics Training Conference.

Unobligated Grant Balances

  • NLM does not approve carryover of unobligated/unexpended grant funding balances from prior budget periods
  • Unobligated balances are used to offset the next active budget period of the grant
  • Grantees should regularly check their Federal Cash Transaction Reports (PMS-272) authorization

For All Grantees: Conflict of Interest

  • Each grantee institution must:
    • Enforce a written policy on conflict of interest that complies with the NIH regulations
    • Inform investigators of the institution's policy and NIH regulation
    • Inform investigators of their reporting responsibilities
    • Provide adequate guidelines for enforcement mechanisms and sanctions where appropriate
  • Investigator reporting responsibilities differ by institution
    • At a minimum, must report "significant financial interests" (including those of spouse and dependent children) that would affect or appear to affect the research
  • Conflict of interest website:

For All Grantees: Public Access Mandate

  • All final peer-reviewed manuscripts arising from NIH funds must be submitted to PubMed Central upon acceptance for publication
    • Includes trainee publications resulting from NLM training grant
  • NIH progress reports, applications, and proposals must include the PubMed Central reference number (PMCID) when citing a paper that falls under the policy and arose from an NIH award
    • Beginning with awards having a start date of July 1, 2013, NIH will delay the non-competing award if publications arising from that award are not in compliance with the NIH public access policy. The award will not be processed until the award recipient has demonstrated compliance.
  • Some journals automatically submit published articles to PMC:
  • Otherwise, PI must submit via NIH Manuscript Submission system:
  • Public access website:

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