Holdings Reports

Opening and viewing Holdings Reports

Recommended:*

Save your downloaded Journal Holdings Report.
In Excel, open a new blank spreadsheet.
From the Data tab, in the "Get & Transform Data" group, click From Text/CSV.
In the Import Data dialog box, locate and double-click the text file that you want to import, and click Import.
In the preview dialog box, choose 65001: Unicode (UTF-8) from the File Origin pull-down in the top left.
Select Load.
Save your new spreadsheet of Holdings data.

*result will use Excel features and appear like this:
Formatted journal holdings table in spreadsheet

NOTE:

On the Holdings Report dashboard, the new report will appear under Pending Reports with a status of Queued.
Reports are generated every hour and are run in the order they are submitted.
DOCLINE holdings reports are current as of the time they are run.
When the report is ready, it will appear under Completed Reports.
If there are multiple completed reports, the first report in the list is the most recent
Each report is deleted from the system one week after it has been created, even if the report has not been viewed.

Report Name

Description

Holdings by Library

A report of all holdings for a single library. The data is sorted by title.
Includes these columns:

LIBID
Serial Title
NLM Unique ID
ISSNs
Holdings Format*
Holdings
Retention Policy
Limited Retention Period
Limited Retention Type (months, years, editions)
Embargo Period (months)
Has Epub Ahead Print
Has Supplements
Last Modified

*OCLC number is not included because NLM bibliographic records for serials include OCLC numbers for the corresponding OCLC print record, almost exclusively (due to NLM's single bibliographic record cataloging approach prior to the implementation of BIBFRAME).

Last Reviewed: January 4, 2024