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Cataloging

Definition and Uses of Cataloging Levels at NLM

 

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Definition and Uses of Cataloging Levels at NLM

 

Monographs

 

Full Level Cataloging

Full level cataloging consists of an Anglo-American Cataloguing Rules, 2nd edition, 1998 (AACR2) level 2 bibliographic record, with all needed access points, including full subject analysis. Full level differs from BSR level chiefly in the number of access points and notes provided. For full level cataloging if a name used as an access point does not appear in the body of the entry, a note must be added to justify the entry.

Access points on a full level record must be supported by a national level authority record, so headings are contributed to NACO (Name Authority Cooperative Program) as needed.

Print

Full level cataloging is provided for original cataloging only for items specifically requested at that level by the Reference Section or the History of Medicine Division.

Full level copy records are kept at full level.

Reference Section (RS) and History of Medicine (HMD) materials that receive full level cataloging will be classified and fully shelflisted. No shelving number will be assigned to these items by S&A.

Non-print

The Cataloging Section provides full level cataloging records for NLM productions and other items by special request.

Full level copy records are kept at full level.


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Core Level Cataloging

BSR cataloging consists of a bibliographic record containing at least the minimum set of data elements prescribed by the Program for Cooperative Cataloging BIBCO Standard Record (http://www.loc.gov/catdir/pcc/bibco/BSR_ImplementationDoc.pdf), augmented with the following elements:

  • Fully coded Leader and 008
  • Byte 39 Cataloging source is coded blank
  • Bibliographic history notes and bibliography/index notes are provided, although NLM will no longer add pagination information to a 504 note.
  • A full complement of subject headings is provided
  • NLM will continue to use 530 notes, rather than the recommended 776 field, since NLM follows the single record approach.
  • NLM will trace series and continue to establish new SARs
  • Other elements deemed important for identification and access may be added at the cataloger’s discretion, but notes to justify access points are not required.

Essential access points on a BSR record are determined by cataloger judgment and must be supported by a national level authority record, so headings are contributed to NACO (Name Authority Cooperative Program).

Titles are shelved under a shelving number assigned by S&A. An unshelflisted NLM class number is supplied as an alternative number provided for collection development purposes and for use by the biomedical library community. Prior to June 2010, alternate classification numbers were shelflisted.

Reference Section (RS) and History of Medicine (HMD) materials that receive BSR level cataloging will be classified and fully shelflisted. No shelving number will be assigned to these items by S&A.

Print

BSR level cataloging is the default level of cataloging provided for all English language materials receiving original cataloging including CIPs, but excluding HMD pamphlets.

Copy cataloging is done whenever appropriate copy is located. Full level copy records are kept as full level records. All other English-language copy cataloging records are upgraded to BSR level.

Non-print

The Cataloging Section provides BSR level cataloging for those English language items not given full or archival level cataloging. Most receipts receive BSR level cataloging.


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Limited Level Cataloging

Limited cataloging consists of an Anglo-American Cataloguing Rules, revised 2nd edition, 1998 (AACR2) level 1 bibliographic record with, generally, two bibliographic access points. A third access point is added for a parallel title when one is present in the item.

Full authority work will be performed for all names used as access points. A series access (added entry) will also be provided as necessary as a third or fourth access point and series authority records will be created. All authority records created are submitted to NACO as specified in the Authority Record Policy document. (Note: prior to 2012, authority records created for limited level cataloging were not submitted to NACO.)

All materials will have subject access through the assignment of a limited number of MeSH descriptors and an alternate NLM class number which is not shelflisted. Items receiving limited cataloging, with the exception of materials specifically requested by Reference or the History of Medicine Division, will be shelved under a shelving number assigned by S&A.

Reference Section (RS) and History of Medicine (HMD) materials that receive limited cataloging will be classified and fully shelflisted. No shelving number will be assigned to these items by S&A.

Print

For inhouse cataloging, limited level cataloging is provided for all foreign language material, unless Reference or HMD specifically request a different level of cataloging. For contract cataloging, the level is specified in the terms of the contract and, in most cases, limited level cataloging is provided for all foreign language material for which full level copy is not available. Cf. Limited Cataloging Manual.

HMD pamphlets receive limited level cataloging, regardless of language.

Non-print

The Cataloging Section provides limited level cataloging for non-English language items not given full or archival level cataloging.


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Archival Level Cataloging

Archival level cataloging consists of a record created according to the standards specified in Archival Moving Image Materials: a Cataloging Manual.

The Cataloging Section provides archival level cataloging records for archival moving images from NLM’s History of Medicine Division.

Authority work for archival level cataloging is submitted to NACO.


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Definition and Uses of Cataloging Levels at NLM

 

Serials

 

CONSER Standard Level

CONSER standard level cataloging consists of a bibliographic record containing at least the mandatory set of data elements prescribed by the Program for Cooperative Cataloging CONSER Record Standard (http://www.loc.gov/catdir/cpso/conserdoc.pdf) plus any additional elements deemed necessary for identification and access of a particular title.

Full authority work is performed for all access points, including contribution of the headings to NACO (Name Authority Cooperative Program).

All materials have subject access through the assignment of all appropriate MeSH descriptors, and contain a fully shelflisted NLM (usually W1) class number.

Records are maintained in the CONSER database on OCLC, as well as in NLM’s local files.

Print and non-print

Cataloging is provided at the CONSER standard level for:

  • Cataloging is provided at the CONSER standard level for:
  • All English-language serial materials.
  • Substantive French, German, Italian, and Spanish materials.
  • Serials for which full level CONSER or Library of Congress copy is available.

Copy cataloging records for serials in these categories are upgraded as needed. When using copy, catalogers are generally to retain and maintain the information from the original record. However, if the record contains unauthenticated access points that in the cataloger's judgment are not essential for description and/or access to the item, these access points may be deleted from the record. If these access points are retained, national level authority records must be created, following standard NACO procedures.

All serial titles receiving CONSER standard level cataloging are submitted to the CONSER database.


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Limited Level Cataloging

Limited cataloging consists of a bibliographic record containing at least the mandatory set of data elements prescribed by the Program for Cooperative Cataloging CONSER Record Standard. http://www.loc.gov/catdir/cpso/conserdoc.pdf

In general, only one access point is provided in addition to title and series. Full authority work will be performed for each name used as an access point, and authority records created for limited cataloging will be contributed to NACO as specified in the Authority Record Policy document. (Note: prior to 2012, authority records created for limited level cataloging were not submitted to NACO.)

All materials will have subject access through the assignment of a limited number of MeSH descriptors.

Records include a fully shelflisted (usually W1) NLM class number.

Print and non-print

Limited cataloging is provided for all other foreign language serials not described above.

Limited level serial records are not submitted to CONSER.


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