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Grants and Funding: Extramural Programs (EP)

Resources for Training Directors

General Information and Policies

NLM Informatics Training Conference

Frequently Asked Questions

Forms: Annual Progress Report

  • RPPR, revised 03/2015
  • Due by May 1 each year

Forms: Statement of Appointment

Forms: Termination Notice

Forms: Federal Financial Report (FFR)

Stipends Table for FY 2019

A total of 5 years of NLM trainee support is permitted, which can be divided between predoc and postdoc support. If a predoc is supported for 5 years, no additional year of NLM training support can be provided.  Combinations, for instance, of predoc and postdoc support such as, 3 years predoc and 2 years postdoc, are acceptable. For NLM trainees or trainee candidates who have received previous training support from another NIH training grant, the NIH ceiling on training support, a maximum of 8 years (5 predoc, 3 postdoc) from all NIH sources, applies. 

Predoc stipends - NLM will provide up to 5 years of support for a predoctoral trainee. All new and continuing NLM predocs receive the same level of reimbursement. The only exceptions are those predocs with stipends exceeding the new level which will remain at their current level.

Postdoc stipends - Applies to new and renewal appointments within the FY 2019 budget period and is consistent with the award issued on July 1, 2019. The first year of support for the '0' level is for post-docs with less than one year's experience. Subsequent years of support are advanced to the next level based upon completing the prior year's training. No additional cost of living increases are allowable. Up to 3 years of NLM support is allowable for a postdoc. NLM trainees are exempt from a payback requirement. MDs having time accrued in an internship/residency may count this as years of qualifying experience.


Predoc Stipends:

  • All new Predocs or TBN predocs within the FY2019 budge period receive the FY2019 NRSA level:  $24,816. 

Postdoc Stipends:

  • Postdoc stipends are funded based on a trainee’s prior years of postdoc experience.  For example, if a Postdoc trainee is newly appointed without any prior experience (on a NLM or any other NIH-funded training grant), their initial year of Postdoc support would start at Level 0 [$50,004]. The second year of experience would be Level 1 [$50,376]; the third year would be at Level 2, etc.  TBN Postdocs should be estimated at Level 3.  Refer to the FY2019 NRSA Postdoc Stipend table:
Years of Postdoc Experience 0 1 2 3 4 5 6 7(+)
Postdoc $50,004 $50,376 $50,760 $52,896 $54,756 $56,880 $59,100 $61,308





  • Tuition Reimbursement:
    • Predocs:  NLM will reimburse 60% of the full institutional tuition amount per trainee, up to a $16,000 cap.  For dual degree enrollment, the NLM will reimburse 60% of the full institution tuition amount per trainee up to a $21,000 cap.
    • Postdocs: enrolled in an MS or PhD program: the NLM will reimburse 60% of the full institutional tuition amount per trainee, up to a $16,000 cap.
    • Postdocs: not seeking a degree:  the NLM will reimburse 60% of the full institutional tuition amount per trainee, up to a $4,500 cap.
    • IMPORTANT: Please provide the full/actual institutional tuition amount, per trainee, in your budget justification when filling-out the annual RPPR progress report.  The NLM will need to explicitly see the full tuition amount and any calculations applied.  NLM will then apply the NIH formula for reimbursement as described above.

Training-Related Expenses and Health Insurance

NLM will provide the following amounts:

  • Predocs: $6,500 TRE + $2,000 Health Ins. = $8,500 per FTTP 
  • Postdocs: $6,850 TRE + $4,000 Health Ins. = $10,850 per FTTP
  • TRE can be used to defray the costs of "other" research training costs, faculty and staff training salaries, consultant costs, equipment, research supplies, faculty travel and trainee health insurance, whether single or family coverage. NLM does not directly reimburse for health insurance coverage.
  • Under exceptional circumstances, which can include providing accommodations for a trainee with disabilities, it is possible to request additional training-related expenses. Consultation with NLM program staff in advance of such requests is required. Unless an applicant receives advance permission to do so, no exceptional expenses should be included in a submitted budget.

Trainee Travel

  • Predocs & Postdocs:  Up to $2,000 per trainee may be requested and will be provided based on availability of funds.  All FTTP trainees are required to attend the annual NLM Informatics Training Conference.

STTP in Fiscal Year 2019

NLM Short Term Trainee Position (STTP) slots are awarded for recruitment of individuals from diverse backgrounds, and women. Their purpose is to supplement initiatives the training program already has in place to increase diversity. The short-term trainee may be an undergraduate or graduate student, PhD, physician or veterinarian with an interest in a career in biomedical informatics or biomedical data sciences.

    1. Eligibility: Slots can be requested for:
      • Individuals from under-represented racial and ethnic groups: Black or African-American, Native Americans and Alaskan Indians, Hispanic, Hawaiian Native or Pacific Islander, or from groups determined to be underrepresented by the institution;
      • Individuals with disabilities, who are defined as those with a physical or mental impairment that substantially limits one or more major life activities;
      • Individuals from disadvantaged backgrounds may come from (1) a family with an annual income below established low-income thresholds, or (2) a socio-cultural environment (such as found in some rural or inner-city areas) that inhibited their ability to obtain knowledge skills and abilities for a research career. The latter case applies only to high school or undergraduate students;
      • Women, who are under-represented in the fields of biomedical informatics and data sciences.
    2. STTP slots can last up to 3 months and receive the following funds:
      • The predoctoral STTP stipend is 1/4 cost of level of a Predoctoral stipend, whether undergrad or grad student. For MD/DVM or other doctorally-prepared candidate, the stipend is 1/4 cost of 0 level of the Postdoctoral stipend table. Current stipend levels are available at //
      • Tuition/Education Costs: 60% of institutional tuition up to $4,000
      • Training-related: 1/4 cost of predoc or postdoc level
      • Travel: Travel funds are not provided for STTP trainees
    3. STTP slots are requested in the annual non-competing renewal application and can be appointed anytime during the training year (July 1 to June 30) in which they are awarded. An individual can receive more than one STTP appointment, but they cannot be used end-to-end to create a longer, continuous training period. STTP slots may not be used as ‘temporary’ slots for trainees a program has accepted for full-time training.
    4. When you appoint an STTP trainee, please send a message to the NLM Program Director for Extramural Training, Dr. Valerie Florance, indicating the trainee's name and whether it is a slot for an individual from underrepresented racial ethnic group, disabilities group, woman or disadvantaged background. "STTP" trainees should be entered into the xTrain system; paper appointment forms are no longer accepted. // provides information about xTrain.

REMINDER: Public Access Mandate

The NIH will delay the non-competing award if publications arising from that award are not in compliance with the NIH Public Access Policy. 

For details, see Guide Notice NOT-OD-15-091, instructions and Public Access website.

All final peer-reviewed manuscripts arising from NIH funds must be submitted to PubMed Central upon acceptance for publication, including trainee publications resulting from this NLM training grant. 
It will be necessary for the Program Director to add trainee publications on the RPPR via his/her MyBib.  They may be placed in the section entitled ‘Other Citations’ [RPPR section C.1 Publications]

      • NIH progress reports, applications, and proposals must include the PubMed Central reference number (PMCID) when citing a paper that falls under the policy and arose from an NIH award
      • Some journals automatically submit published articles to PMC: //
      • Otherwise, PI must submit via NIH Manuscript Submission system: //

Unobligated Grant Balances

      • NLM does not approve carryover of unobligated/unexpended parent grant funding balances from prior budget periods.  Carryover may be requested for unobligated balances of administartive supplement funds if specifically noted in the terms of award.  
      • Unobligated balances are generally used to offset the next active budget period of the grant.
      • Grantees should regularly check their Federal Cash Transaction Reports (PMS-272) authorization and ensure that their annual Federal Financial Reports (SF-425) are submitted timely and accurately.  

For All Grantees: Conflict of Interest

      • Each grantee institution must:
        • Enforce a written policy on conflict of interest that complies with the NIH regulations
        • Inform investigators of the institution's policy and NIH regulation
        • Inform investigators of their reporting responsibilities
        • Provide adequate guidelines for enforcement mechanisms and sanctions where appropriate
      • Investigator reporting responsibilities differ by institution
        • At a minimum, must report "significant financial interests" (including those of spouse and dependent children) that would affect or appear to affect the research
      • Conflict of interest website: //


Questions and Answers Archive from NLM T15 - Technical Assistance Webinar for RFA-LM-16-001 "NLM Institutional Training Grants for Research Training in Biomedical Informatics and Data Science (T15)"

Held: Wednesday, March 23, 2016 at 2:00pm EDT
Frequently Asked Questions, as of March 23, 2016
NLM T15 Technical Assistance Webinar Slides

Contact Us

For questions about budget, policy, xTRAIN or other award issues, contact your grants specialist:

      • Amy Keener:  Stanford, Utah, OHSU, Vanderbilt, Colorado, Rice, Indiana, UC San Diego (
      • Samantha Tempchin: Yale, Pittsburgh, Wisconsin, U Buffalo, UNC Chapel Hill, Washington, Columbia, Harvard (

For questions about the narrative progress report, contact the program officer:

Last Reviewed: May 28, 2019