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Grants and Funding: Extramural Programs (EP)

Resources for Training Directors

General Information and Policies

NLM Informatics Training Conference

Frequently Asked Questions

Forms: Annual Progress Report

  • RPPR, revised 03/2015
  • Due by May 1 each year

Forms: Statement of Appointment

Forms: Termination Notice

Forms: Federal Financial Report (FFR)

Stipends Table for FY 2016

A total of 5 years of NLM trainee support is permitted, which can be divided between predoc and postdoc support. If a predoc is supported for 5 years, no additional year of NLM training support can be provided.  Combinations, for instance, of predoc and postdoc support such as, 3 years predoc and 2 years postdoc, are acceptable. 

Predoc stipends - beginning July 1, 2016: All new Predocs begin at the new NRSA level, $23,376.  All current NLM Predocs below the new NRSA level will be increased to the new level when their appointment renewal begins in the upcoming budget period, July 1, 2016 - June 30, 2017.  All Predocs year 2 through year 5 who are above the new level will remain at their current amount. 

NLM will provide up to 5 years of support for a predoctoral trainee. All new and continuning NLM predocs receive the same level of reimbursement.  The only exceptions are those predocs with stipends exceeding the new level which will remain at their current level. 

Postdoc stipends - beginning July 1, 2016: Applies to new and renewal appointments within the FY 2016 budget period and is consistent with the award issued on July 1, 2016. The first year of support for the '0' level is for post-docs with less than one year's experience. Subsequent years of support are advanced to the next level based upon completing the prior year's training. No additional cost of living increases are allowable. Up to 3 years of NLM support is allowable for a postdoc. NLM trainees are exempt from a payback requirement. MDs having time accrued in an internship/residency may count this as years of qualifying experience.


Predoc Stipends:

  • All new Predocs  or TBN predocs receive the FY2016 NRSA level:  $23,376. 
  • All current NLM Predocs who were previously funded below the FY2016 NRSA level of $23,376 will be increased to the new level. 
  • All current NLM Predocs who were previously funded above the FY2016 NRSA level of $23,376 will remain funded at their current amount without increase.

Postdoc Stipends:

  • Postdoc stipends are funded based on a trainee’s prior years of postdoc experience.  For example, if a Postdoc trainee is newly appointed without any prior experience (on a NLM or any other NIH-funded training grant), their initial year of Postdoc support would start at Level 0 [$43,692]. The second year of experience would be Level 1 [$45,444]; the third year would be at Level 2, etc.  TBN Postdocs should be estimated at Level 3.  Refer to the FY2016 NRSA Postdoc Stipend table:
Years of Postdoc Experience01234567(+)
Postdoc $43,692 $45,444 $47,268 $49,152 $51,120 $53,160 $55,296 $57,504



Short Term Training Slots (STTP)


  • Tuition Reimbursement:
    • Predocs:  NLM will reimburse 60% of the full institutional tuition amount per trainee, up to a $16,000 cap.
    • Postdocs enrolled in an MS or PhD program: the NLM will reimburse 60% of the full institutional tuition amount per trainee, up to a $16,000 cap.
    • Postdocs not seeking a degree:  the NLM will reimburse 60% of the full institutional tuition amount per trainee, up to a $4,500 cap.
    • For dual degree enrollment, the NLM will reimburse 60% of the full institutional tuition amount per trainee, up to a $21,000 cap.
      *IMPORTANT:  Please provide the full/actual institutional tuition amount, per trainee, in your budget justification when filling-out the annual RPPR progress report.  The NLM will need to explicitly see the full tuition amount and any calculations applied.
  • Provide full tuition amount when filling out annual progress report
    • NLM will calculate tuition reimbursement based on full tuition

Training-Related Expenses and Health Insurance

The following amounts not to exceed the NRSA levels:

  • Predocs: $6,500 TRE + $2,000 Health Ins. = $8,500 per FTTP 
  • Postdocs: $6,500 TRE + $4,000 Health Ins. = $10,500 per FTTP
  • TRE can be used to defray the costs of "other" research training costs, faculty and staff training salaries, consultant costs, equipment, research supplies, faculty travel and trainee health insurance, whether single or family coverage. NLM does not directly reimburse for health insurance coverage.
  • Under exceptional circumstances, which can include providing accommodations for a trainee with disabilities, it is possible to request additional training-related expenses. Consultation with NLM program staff in advance of such requests is required. Unless an applicant receives advance permission to do so, no exceptional expenses should be included in a submitted budget.

Trainee Travel

  • Predocs & Postdocs:  $2,000 per trainee will be provided based on availability of funds.  All FTTP trainees are required to attend the annual NLM Informatics Training Conference.

STTP in Fiscal Year 2016

NLM Short-Term Training Positions (STTP) will assist programs in meeting their diversity recruitment goals. You may request some or all of the STTP requested in your original competing application, though NLM may not be able to fund all of them in 2016. No program may request more than 4 STTP for the coming year, with no more than one 3-month segment of total support allowable, i.e., July-September per person.

Approvals of STTPs will be based upon accompanying justifications and availability of funds for this specific cadre of trainees.  When you have identified an STTP candidate, your request letter should indicate why you are proposing the candidate and how s/he helps you meet the diversity goals described in your competing application.

  • STTP Stipend:  $5,844 (¼ of Predoc level)
  • STTP Tuition:   60% of ¼ of actual institutional tuition amount, up to $4,000
  • STTP TRE:  $1,625 TRE (NLM does not support STTP health insurance)
  • STTP Travel:  The NLM does not support STTP travel.

REMINDER: Public Access Mandate

The NIH will delay the non-competing award if publications arising from that award are not in compliance with the NIH Public Access Policy. 

For details, see Guide Notice NOT-OD-13-042: and Public Access website at:

All final peer-reviewed manuscripts arising from NIH funds must be submitted to PubMed Central upon acceptance for publication, including trainee publications resulting from this NLM training grant. 
It will be necessary for the Program Director to add trainee publications on the RPPR via his/her MyBib.  They may be placed in the section entitled ‘Other Publications’ [RPPR section C.1 Publications]

Unobligated Grant Balances

  • NLM does not approve carryover of unobligated/unexpended grant funding balances from prior budget periods
  • Unobligated balances are used to offset the next active budget period of the grant
  • Grantees should regularly check their Federal Cash Transaction Reports (PMS-272) authorization

For All Grantees: Conflict of Interest

  • Each grantee institution must:
    • Enforce a written policy on conflict of interest that complies with the NIH regulations
    • Inform investigators of the institution's policy and NIH regulation
    • Inform investigators of their reporting responsibilities
    • Provide adequate guidelines for enforcement mechanisms and sanctions where appropriate
  • Investigator reporting responsibilities differ by institution
    • At a minimum, must report "significant financial interests" (including those of spouse and dependent children) that would affect or appear to affect the research
  • Conflict of interest website:


Questions and Answers Archive from NLM T15 - Technical Assistance Webinar for RFA-LM-16-001 "NLM Institutional Training Grants for Research Training in Biomedical Informatics and Data Science (T15)"

Held: Wednesday, March 23, 2016 at 2:00pm EDT
Frequently Asked Questions, as of March 23, 2016
NLM T15 Technical Assistance Webinar Slides

Contact Us

For questions about budget, policy, or other award issues, contact your grants specialist:

For questions about the narrative progress report, contact the program officer:

For questions about xTRAIN, contact your grants management specialist listed above.