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Grants and Funding: Extramural Programs (EP)

Resources for Training Directors 

General Information and Policies 

NLM Informatics Training Conference 

Frequently Asked Questions 

Forms: Annual Progress Report 

  • RPPR, Research Performance Progress Report 
  • Due by May 1 each year 

Forms: Statement of Appointment 

  • Submit electronically using xTrain, following these instructions: xTrain Expands to Include Use for NLM Training Grants 
  • A new statement of appointment is required for each year of trainee's appointment 
  • Due upon appointment. No form = No trainee reimbursement 

Forms: Termination Notice 

Forms: Federal Financial Report (FFR) 

  • SF-425 Federal Financial Report  
    Beginning January 1, 2021: Per Notice NOT-OD-20-127 (see link for detailed information), NIH grant recipients will be required to submit the SF-425 Federal Financial Report (FFR) in the Payment Management System (PMS) as opposed to the eRA Commons/FFR Module.  
  • Due by September 30 each year 
  • Submit online via eRA Commons: https://commons.era.nih.gov/commons/ 

Stipends Table for FY 2021 

A total of 5 years of NLM trainee support is permitted, which can be divided between predoc and postdoc support. If a predoc is supported for 5 years, no additional years of NLM training support can be provided for that person, whether predoc or postdoc. Combinations, for instance, of predoc and postdoc support such as, 3 years predoc and 2 years postdoc, are acceptable. For NLM trainees or trainee candidates who have received previous training support from another NIH training grant, the NIH ceiling on training support, a maximum of 8 years (5 predoc, 3 postdoc) from all NIH sources, applies.  

Predoc stipends - Applies to new and renewal appointments within the FY 2021 budget period and is consistent with the award that will be issued for July 1, 2021. NLM will provide up to 5 years of support for a predoctoral trainee. All new and continuing NLM predocs receive the same level of reimbursement.  

Postdoc stipends - Applies to new and renewal appointments within the FY 2021 budget period and is consistent with the award that will be issued for July 1, 2021. The first year of support for the '0' level is for post-docs with less than one year's experience. Subsequent years of support are advanced to the next level based upon completing the prior year's training. No additional cost of living increases are allowable. Up to 3 years of NLM support is allowable for a postdoc. NLM trainees are exempt from a payback requirement. MDs having time accrued in an internship/residency may count this as years of qualifying experience. 

Stipends 

Predoc Stipends: 

  • All new Predocs or TBN predocs within the FY2021 budget period receive the FY2021 NRSA level:  $25,836.  

Postdoc Stipends: 

  • Postdoc stipends are funded based on a trainee’s prior years of postdoc experience. For example, if a Postdoc trainee is newly appointed without any prior postdoctoral experience, their initial year of Postdoc support would start at Level 0 [$53,760]. The second year of experience would be Level 1 [$54,144]; the third year would be at Level 2, etc. TBN Postdocs should be estimated at Level 3.  Refer to the FY2021 NRSA Postdoc Stipend table

Years of Postdoc Experience 

7(+) 

Postdoc 

$53,760 

$54,144  

$54,540 

$56,712 

$58,608 

$60,780 

$63,036 

$65,292 

 
Tuition 

  • Tuition Reimbursement: 
  • Predocs:  NLM will reimburse 60% of the full institutional tuition amount per trainee, up to a $16,000 cap.  For dual degree enrollment, the NLM will reimburse 60% of the full institution tuition amount per trainee up to a $21,000 cap. 
  • Postdocs: enrolled in an MS or PhD program: the NLM will reimburse 60% of the full institutional tuition amount per trainee, up to a $16,000 cap. 
  • Postdocs: not seeking a degree:  the NLM will reimburse 60% of the full institutional tuition amount per trainee, up to a $4,500 cap. 
  • IMPORTANT: Please provide the full/actual institutional tuition amount, per trainee, in your budget justification when filling-out the annual RPPR progress report.  The NLM will need to explicitly see the full tuition amount and any calculations applied.  NLM will then apply the NIH formula for reimbursement as described above. Annual increases for tuition may or may not be provided based on availability of funds. 

Training-Related Expenses and Health Insurance 

NLM will provide the following amounts: 

  • Predocs: $8,500 per FTTP  
  • Postdocs: $11,850 per FTTP 
  • TRE can be used to defray the costs of "other" research training costs, faculty and staff training salaries, consultant costs, equipment, research supplies, faculty travel and trainee health insurance, whether single or family coverage. NLM does not directly reimburse for health insurance coverage. 
  • Under exceptional circumstances, which can include providing accommodations for a trainee with disabilities, it is possible to request additional training-related expenses. Consultation with NLM program staff in advance of such requests is required. Unless an applicant receives advance permission to do so, no exceptional expenses should be included in a submitted budget. 

Trainee Travel 

  • Predocs & Postdocs:  Up to $2,000 per trainee may be requested and will be provided based on availability of funds.  All FTTP trainees are required to attend the annual NLM Informatics Training Conference. 

STTP in FY 2021 

NLM Short Term Trainee Position (STTP) slots are awarded for recruitment of individuals from diverse backgrounds, and women. Their purpose is to supplement initiatives the training program already has in place to increase diversity. The short-term trainee may be an undergraduate or graduate student, PhD, physician or veterinarian with an interest in a career in biomedical informatics or biomedical data sciences. 

Eligibility: Slots can be requested for: 

  • Individuals from under-represented racial and ethnic groups: Black or African-American, Native Americans and Alaskan Indians, Hispanic, Hawaiian Native or Pacific Islander, or from groups determined to be underrepresented by the institution; 
  • Individuals with disabilities, who are defined as those with a physical or mental impairment that substantially limits one or more major life activities; 
  • Individuals from disadvantaged backgrounds may come from (1) a family with an annual income below established low-income thresholds, or (2) a socio-cultural environment (such as found in some rural or inner-city areas) that inhibited their ability to obtain knowledge skills and abilities for a research career. The latter case applies only to high school or undergraduate students; 
  • Women, who are under-represented in the fields of biomedical informatics and data sciences. 

STTP slots can last up to 3 months and receive the following funds:  

  • Predoctoral STTP stipend level is prorated to the length of the appointment. Postdoctoral STTP stipend level is set according to the experience level of the trainee and prorated to the length of the appointment. “To Be Named” STTP Postdoctoral slots may be estimated at Postdoc Level 3 for budget request purposes.   
  • For a 3-month STTP appointment, the stipend level would be ¼ of the standard 12-month stipend for the appropriate level per the standard NIH stipend levels. Current stipend levels are available at: https://grants.nih.gov/grants/guide/notice-files/NOT-OD-21-049.html  
  • Tuition/Education Costs: 60% of institutional tuition up to $4,000  
  • Training-related: 1/4 cost of predoc or postdoc level, prorated to length of appointment  

Travel: Travel funds are not provided for STTP trainees. 

STTP slots are requested in the annual non-competing renewal application and can be appointed anytime during the training year (July 1 to June 30) in which they are awarded. An individual can receive more than one STTP appointment, but they cannot be used end-to-end to create a longer, continuous training period. STTP slots may not be used as ‘temporary’ slots for trainees a program has accepted for full-time training. 
When you appoint an STTP trainee, please send a message to the NLM Program Director for Extramural Training, Dr. Valerie Florance, florancev@mail.nih.gov indicating the trainee's name and whether it is a slot for an individual from underrepresented racial ethnic group, disabilities group, woman or disadvantaged background. "STTP" trainees should be entered into the xTrain system; paper appointment forms are no longer accepted. https://era.nih.gov/help-tutorials/xtrain?q=services_for_applicants/other/xTrain.cfm provides information about xTrain.   

REMINDER: Public Access Mandate 

The NIH will delay the non-competing award if publications arising from that award are not in compliance with the NIH Public Access Policy.  

For details, see Guide Notice NOT-OD-15-091, instructions and Public Access website

All final peer-reviewed manuscripts arising from NIH funds must be submitted to PubMed Central upon acceptance for publication, including trainee publications resulting from this NLM training grant.  
It will be necessary for the Program Director to add trainee publications on the RPPR via his/her MyBib.  They may be placed in the section entitled ‘Other Citations’ [RPPR section C.1 Publications] 

  • NIH progress reports, applications, and proposals must include the PubMed Central reference number (PMCID) when citing a paper that falls under the policy and arose from an NIH award 
  • Some journals automatically submit published articles to PMC: //publicaccess.nih.gov/submit_process_journals.htm 
  • Otherwise, PI must submit via NIH Manuscript Submission system: //www.nihms.nih.gov 

Unobligated Grant Balances 

  • NLM does not approve carryover of unobligated/unexpended parent grant funding balances from prior budget periods.  Carryover may be requested for unobligated balances of administrative supplement funds if specifically noted in the terms of award.   
  • Unobligated balances are generally used to offset the next active budget period of the grant. 
  • Grantees should regularly check their Federal Cash Transaction Reports (PMS-272) authorization and ensure that their annual Federal Financial Reports (SF-425) are submitted timely and accurately.   

For All Grantees: Conflict of Interest 

  • Each grantee institution must: 
  • Enforce a written policy on conflict of interest that complies with the NIH regulations 
  • Inform investigators of the institution's policy and NIH regulation 
  • Inform investigators of their reporting responsibilities 
  • Provide adequate guidelines for enforcement mechanisms and sanctions where appropriate 
  • Investigator reporting responsibilities differ by institution 
  • At a minimum, must report "significant financial interests" (including those of spouse and dependent children) that would affect or appear to affect the research 
  • Conflict of interest website: //grants.nih.gov/grants/policy/coi 

 

Questions and Answers Archive from NLM T15 - Technical Assistance Webinar for RFA-LM-16-001 "NLM Institutional Training Grants for Research Training in Biomedical Informatics and Data Science (T15)" 

Held: Wednesday, March 23, 2016 at 2:00pm EDT 
Frequently Asked Questions, as of March 23, 2016 
NLM T15 Technical Assistance Webinar Slides   

Contact Us 

For questions about budget, policy, xTRAIN or other award issues, contact your grants specialist: 

For questions about the narrative progress report, contact the program officer: 

 

Last Reviewed: January 15, 2021