Resources for Training Directors
General Information and Policies
- NLM Institutional Training Grants for Research Training in Biomedical Informatics and Data Science (T15) (RFA LM16-001)
- NLM's University-based Biomedical Informatics and Data Science Research Training Programs
- Pathway to Independence Award (K99/R00)
- Ruth L. Kirschstein NRSA Individual Predoctoral Fellowship (F30/F31) (PA-16-306/309/308)
- NLM Rotation for Biomedical Informatics Trainees
- Caregiver Leave for Trainees
- Policies Related to Parental Leave and Child Care
- SciENcv Resources
- NLM STTP Resources
NLM Informatics Training Conference
- NLM Informatics Training Conference 2020: Held June 22-24, 2020 at Oregon Health & Science University
- NLM Informatics Training Conference 2019: Held June 24-25, 2019 at Indiana University
- NLM Informatics Training Conference 2018: Held June 4-5, 2018 at Vanderbilt University
- NLM Informatics Training Conference 2017: Held June 5-6, 2017 at the University of California San Diego
- NLM Informatics Training Conference 2016: Held June 27-28, 2016 at The Ohio State University
- NLM Informatics Training Conference 2015: Held June 23-24, 2015 at the National Library of Medicine
- NLM Informatics Training Conference 2014: Held June 17-18, 2014 at the University of Pittsburgh
- NLM Informatics Training Conference 2013: Held June 18-19, 2013 at the University of Utah
- NLM Informatics Training Conference 2012: Held June 26-27, 2012 at the University of Wisconsin
- NLM Informatics Training Conference 2011: Held June 28-30, 2011 at the National Library of Medicine
- NLM Informatics Training Conference 2010: Held June 15-16, 2010 at the University of Colorado Anschutz Medical Campus
- NLM Informatics Training Conference 2009: Held June 23-24, 2009 at Oregon Health & Science University
- NLM Informatics Training Conference 2008: Held July 8-9, 2008 at the National Library of Medicine
- NLM Informatics Training Conference 2007: Held June 26-27, 2007 at Stanford University
Frequently Asked Questions
- Forms and deadlines
- Trainee Travel
- Training-related expenses and Health Insurance
- Unobligated grant balances
Forms: Annual Progress Report
- RPPR, Research Performance Progress Report
- Due by May 1 each year
Forms: Statement of Appointment
- Submit electronically using xTrain, following these instructions: xTrain Expands to Include Use for NLM Training Grants
- A new statement of appointment is required for each year of trainee's appointment
- Due upon appointment. No form = No trainee reimbursement
Forms: Termination Notice
- Submit electronically using xTrain, following these instructions: xTrain Expands to Include Use for NLM Training Grants
- One termination notice is required at the end of each trainee's NLM training
- Due upon termination of trainee
Forms: Federal Financial Report (FFR)
- SF-425 Federal Financial Report
Beginning January 1, 2021: Per Notice NOT-OD-20-127 (see link for detailed information), NIH grant recipients will be required to submit the SF-425 Federal Financial Report (FFR) in the Payment Management System (PMS) as opposed to the eRA Commons/FFR Module.
- Due by September 30 each year
- Submit online via eRA Commons: https://commons.era.nih.gov/commons/
Stipends Table for FY 2021
A total of 5 years of NLM trainee support is permitted, which can be divided between predoc and postdoc support. If a predoc is supported for 5 years, no additional years of NLM training support can be provided for that person, whether predoc or postdoc. Combinations, for instance, of predoc and postdoc support such as, 3 years predoc and 2 years postdoc, are acceptable. For NLM trainees or trainee candidates who have received previous training support from another NIH training grant, the NIH ceiling on training support, a maximum of 8 years (5 predoc, 3 postdoc) from all NIH sources, applies.
Predoc stipends - Applies to new and renewal appointments within the FY 2021 budget period and is consistent with the award that will be issued for July 1, 2021. NLM will provide up to 5 years of support for a predoctoral trainee. All new and continuing NLM predocs receive the same level of reimbursement.
Postdoc stipends - Applies to new and renewal appointments within the FY 2021 budget period and is consistent with the award that will be issued for July 1, 2021. The first year of support for the '0' level is for post-docs with less than one year's experience. Subsequent years of support are advanced to the next level based upon completing the prior year's training. No additional cost of living increases are allowable. Up to 3 years of NLM support is allowable for a postdoc. NLM trainees are exempt from a payback requirement. MDs having time accrued in an internship/residency may count this as years of qualifying experience.
- All new Predocs or TBN predocs within the FY2021 budget period receive the FY2021 NRSA level: $25,836.
- Postdoc stipends are funded based on a trainee’s prior years of postdoc experience. For example, if a Postdoc trainee is newly appointed without any prior postdoctoral experience, their initial year of Postdoc support would start at Level 0 [$53,760]. The second year of experience would be Level 1 [$54,144]; the third year would be at Level 2, etc. TBN Postdocs should be estimated at Level 3. Refer to the FY2021 NRSA Postdoc Stipend table:
Years of Postdoc Experience
- Tuition Reimbursement:
- Predocs: NLM will reimburse 60% of the full institutional tuition amount per trainee, up to a $16,000 cap. For dual degree enrollment, the NLM will reimburse 60% of the full institution tuition amount per trainee up to a $21,000 cap.
- Postdocs: enrolled in an MS or PhD program: the NLM will reimburse 60% of the full institutional tuition amount per trainee, up to a $16,000 cap.
- Postdocs: not seeking a degree: the NLM will reimburse 60% of the full institutional tuition amount per trainee, up to a $4,500 cap.
- IMPORTANT: Please provide the full/actual institutional tuition amount, per trainee, in your budget justification when filling-out the annual RPPR progress report. The NLM will need to explicitly see the full tuition amount and any calculations applied. NLM will then apply the NIH formula for reimbursement as described above. Annual increases for tuition may or may not be provided based on availability of funds.
Training-Related Expenses and Health Insurance
NLM will provide the following amounts:
- Predocs: $8,500 per FTTP
- Postdocs: $11,850 per FTTP
- TRE can be used to defray the costs of "other" research training costs, faculty and staff training salaries, consultant costs, equipment, research supplies, faculty travel and trainee health insurance, whether single or family coverage. NLM does not directly reimburse for health insurance coverage.
- Under exceptional circumstances, which can include providing accommodations for a trainee with disabilities, it is possible to request additional training-related expenses. Consultation with NLM program staff in advance of such requests is required. Unless an applicant receives advance permission to do so, no exceptional expenses should be included in a submitted budget.
- Predocs & Postdocs: Up to $2,000 per trainee may be requested and will be provided based on availability of funds. All FTTP trainees are required to attend the annual NLM Informatics Training Conference.
STTP in FY 2021
NLM Short Term Trainee Position (STTP) slots are awarded for recruitment of individuals from diverse backgrounds, and women. Their purpose is to supplement initiatives the training program already has in place to increase diversity. The short-term trainee may be an undergraduate or graduate student, PhD, physician or veterinarian with an interest in a career in biomedical informatics or biomedical data sciences.
Eligibility: Slots can be requested for:
- Individuals from under-represented racial and ethnic groups: Black or African-American, Native Americans and Alaskan Indians, Hispanic, Hawaiian Native or Pacific Islander, or from groups determined to be underrepresented by the institution;
- Individuals with disabilities, who are defined as those with a physical or mental impairment that substantially limits one or more major life activities;
- Individuals from disadvantaged backgrounds may come from (1) a family with an annual income below established low-income thresholds, or (2) a socio-cultural environment (such as found in some rural or inner-city areas) that inhibited their ability to obtain knowledge skills and abilities for a research career. The latter case applies only to high school or undergraduate students;
- Women, who are under-represented in the fields of biomedical informatics and data sciences.
STTP slots can last up to 3 months and receive the following funds:
- Predoctoral STTP stipend level is prorated to the length of the appointment. Postdoctoral STTP stipend level is set according to the experience level of the trainee and prorated to the length of the appointment. “To Be Named” STTP Postdoctoral slots may be estimated at Postdoc Level 3 for budget request purposes.
- For a 3-month STTP appointment, the stipend level would be ¼ of the standard 12-month stipend for the appropriate level per the standard NIH stipend levels. Current stipend levels are available at: https://grants.nih.gov/grants/guide/notice-files/NOT-OD-21-049.html
- Tuition/Education Costs: 60% of institutional tuition up to $4,000
- Training-related: 1/4 cost of predoc or postdoc level, prorated to length of appointment
Travel: Travel funds are not provided for STTP trainees.
STTP slots are requested in the annual non-competing renewal application and can be appointed anytime during the training year (July 1 to June 30) in which they are awarded. An individual can receive more than one STTP appointment, but they cannot be used end-to-end to create a longer, continuous training period. STTP slots may not be used as ‘temporary’ slots for trainees a program has accepted for full-time training.
When you appoint an STTP trainee, please send a message to the NLM Program Director for Extramural Training, Dr. Valerie Florance, firstname.lastname@example.org indicating the trainee's name and whether it is a slot for an individual from underrepresented racial ethnic group, disabilities group, woman or disadvantaged background. "STTP" trainees should be entered into the xTrain system; paper appointment forms are no longer accepted. https://era.nih.gov/help-tutorials/xtrain?q=services_for_applicants/other/xTrain.cfm provides information about xTrain.
REMINDER: Public Access Mandate
The NIH will delay the non-competing award if publications arising from that award are not in compliance with the NIH Public Access Policy.
All final peer-reviewed manuscripts arising from NIH funds must be submitted to PubMed Central upon acceptance for publication, including trainee publications resulting from this NLM training grant.
It will be necessary for the Program Director to add trainee publications on the RPPR via his/her MyBib. They may be placed in the section entitled ‘Other Citations’ [RPPR section C.1 Publications]
- NIH progress reports, applications, and proposals must include the PubMed Central reference number (PMCID) when citing a paper that falls under the policy and arose from an NIH award
- Some journals automatically submit published articles to PMC: //publicaccess.nih.gov/submit_process_journals.htm
- Otherwise, PI must submit via NIH Manuscript Submission system: //www.nihms.nih.gov
Unobligated Grant Balances
- NLM does not approve carryover of unobligated/unexpended parent grant funding balances from prior budget periods. Carryover may be requested for unobligated balances of administrative supplement funds if specifically noted in the terms of award.
- Unobligated balances are generally used to offset the next active budget period of the grant.
- Grantees should regularly check their Federal Cash Transaction Reports (PMS-272) authorization and ensure that their annual Federal Financial Reports (SF-425) are submitted timely and accurately.
For All Grantees: Conflict of Interest
- Each grantee institution must:
- Enforce a written policy on conflict of interest that complies with the NIH regulations
- Inform investigators of the institution's policy and NIH regulation
- Inform investigators of their reporting responsibilities
- Provide adequate guidelines for enforcement mechanisms and sanctions where appropriate
- Investigator reporting responsibilities differ by institution
- At a minimum, must report "significant financial interests" (including those of spouse and dependent children) that would affect or appear to affect the research
- Conflict of interest website: //grants.nih.gov/grants/policy/coi
Questions and Answers Archive from NLM T15 - Technical Assistance Webinar for RFA-LM-16-001 "NLM Institutional Training Grants for Research Training in Biomedical Informatics and Data Science (T15)"
For questions about budget, policy, xTRAIN or other award issues, contact your grants specialist:
- Amy Keener: Stanford, Utah, OHSU, Vanderbilt, Colorado, Rice, Indiana, UC San Diego (email@example.com)
- Ebony Hughes: Yale, Columbia, Harvard, Washington (firstname.lastname@example.org)
- Samantha Tempchin: Pittsburgh, Wisconsin, U Buffalo, UNC Chapel Hill (email@example.com)
For questions about the narrative progress report, contact the program officer:
- Yanli Wang (firstname.lastname@example.org)
- Alan Vanbiervliet (email@example.com)
- Jane Ye (firstname.lastname@example.org)
Last Reviewed: January 15, 2021