My NCBI: What to Do

Part 1: Adding Citations

Case Study:

The Facts:

• • • You are a new PI and you need to add your publications to My Bibliography
    • You have publications in PubMed, a file from your reference manager, and a manual citation you need to add

To-Do List:

1. 1. 1. Add a citation using PubMed
      2. Add a citation from a .RIS file
      3. Create a manual citation
      4. Correct a duplicate citation

How do I add citations to My Bibliography?

My Bibliography is a reference tool that helps you save your citations from PubMed, manually upload from a .RIS/MEDLINE file, or enter using a template.  When your eRA Commons is linked to NCBI, My Bibliography unlocks the ability to start the compliance process and associate awards.

Use the My Bibliography search tool to add from PubMed

1. 1. Navigate to My Bibliography
   2. Click +Add citations and select From PubMed
   3. Type in the author or title and Search
   4. Select the citation(s) and click Add to My Bibliography
   5. Close the window

Your Turn: Add a citation using PubMed from My Bibliography

         Click here to start

• • Click + Add citations
  • Select From PubMed
  • Click in the Search term box and Search PubMed
  • Check the box beside both citations
  • Click Add to My Bibliography
  • Click X to exit
  • Locate the added citations        

        If you get stuck, click anywhere on the screen for a hint.

Use the My Bibliography to add citations from a file

1. 1. Navigate to My Bibliography
   2. Click +Add citations and select From a file
   3. Upload a file in either the MEDLINE or RIS format
   4. Click “Done” once the file has loaded

Your Turn: Add a citation using a file from a citation manager

        Click here to start

• • Click + Add citations
  • Select From a file
  • A popout window will appear and select the file named RISFile.txt
  • Click the Open button
  • Once the file finishes uploading click Done
  • Click X to exit

       

        If you get stuck, click anywhere on the screen for a hint.

Use My Bibliography to create manual citations

1. 1. Navigate to My Bibliography
   2. Click on +Add citations and select Manually
   3. Select the publication type
   4. Enter the publication information in the fields provided        *All required fields are denoted with a red asterisk*
   5. Click Add Citation
   6. Close the window

Your Turn: Add a citation manually

 Click here to start

• Click + Add citations
• Select Manually
• A popout window will appear and click inside the Title field
• Verify that all requested fields are filled out*
• Click Save Citation
• Click X to exit

       

        If you get stuck, click anywhere on the screen for a hint.

1.Log into your NCBI account
2.Type in the author or title and click Search
3.Select the citation(s) and click the Send to button to expand the drop-down menu
4.Select My Bibliography
5.Click Add

Why are duplicate citations appearing in My Bibliography?

My Bibliography automatically checks for citation duplicates between uploaded citations and manually entered citations.  The directions below will show you how to collapse either citation into the PubMed citation.

Correcting duplicate citations

1.Locate the yellow warning banner
2.Visually verify the manually-entered citation and the PubMed citation are the same
3.Click the title (located in the manually-entered citation) and click the Copy confirmation
4.Once verified, click the X or the Resolve and Close to close the window
5.Locate the search bar (right hand side) and click to paste the title
6.Click the Search button
7.Locate the citation with the PMID
8.Copy the PMID located in the citation
9.Locate your manually created citation and select Edit Non-PubMed Article
10.Locate Unique ID and click the empty box to paste the PMID
11.Verify the Type is PMID and Save the Citation
12.Select Yes to update the citation information

1. 1. Locate the citation
   2. Click +Add award
   3. Check the box next to the appropriate award(s)
   4. Click Close

Your Turn: Add an award to a citation

Click here to start

• Navigate to the first citation and click + Add award located in the box on the right-hand side
• Select  the appropriate award.  In this case, NNN Test00002 – Efficiently formulate best-of-breed strategic theme areas
• Close the window

     

        If you get stuck, click anywhere on the screen for a hint.

• Use your Search bar to search by title or individual author.
• Was the citation just added? Use Sort by and then select recently updated