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SciENcv: Getting Started

What is SciENcv?

Science Experts Network Curriculum Vitae (SciENcv) is an application that helps researchers assemble the professional information needed for participation in federally funded research.

  • Allows researchers to describe their scientific contributions in their own language
  • Reduces the administrative burden associated with federal grant submission and reporting requirements
  • Eliminates the need to repeatedly enter biographical and Current and Pending (Other) Support information
  • Leverages data from existing systems

What is NCBI and what does it have to do with SciENcv?

The National Center for Biotechnology Information (NCBI) is part of the United States National Library of Medicine (NLM), a branch of the National Institutes of Health (NIH).

The 1988 establishment of NCBI occured due to three independent but related actions.  Additional information can be found here.

The following timeline provides a brief history of the NLM/NCBI websites used in today's presentation:

* 1997 - PubMed is introduced as a freely accessible database of citation abstracts with links to other resources.

* 2005 - NCBI introduces the My NCBI tool, which retains user information and database preferences to provide customized services for many NCBI databases.

* 2010 - NCBI introduces the My Bibliography tool to to simplify the process for gathering one’s published articles and other materials. The tool, which is connected to NIH’s grants management system, also assists researchers in complying with the NIH Public Access Policy.

* 2013 - NCBI introduces the SciEncv tool to help researchers assemble, highlight, and describe their professional highlights needed for participation in federally funded research.

Helpful Links

SciENcv Website     Help Guide     NCBI Video

How do I create a new NCBI account or link it to my existing account?

Create a new NCBI account:
  1. Use the following URL to get started or
  2. If you already have an eRA Commons or NSF account, please use it to create your NCBI account.

Otherwise, you may use any of the icons listed or select "more options" which include most institutions.  All available 3rd party logins that you can use with your NCBI account are listed on the account page. You can search for ones that you may have already by typing the name in the filter box.

Remember icon Please log out of the eRA Commons prior to logging into NCBI when linking your account.

Linking your eRA Commons or NSF account to an existing NCBI account:

  1. Log in to your NCBI account.
  2. Click your username which is located on the top right of the browser page.
  3. Click Change in the Linked Account portlet.
  4. Locate eRA Commons, enter your eRA Commons credentials or locate National Science Foundation, enter your NSF credentials.
  5. Follow the onscreen prompts.

How do I have someone else manage my account?

NCBI account holders can grant access to others (delegates) to view and manage their My Bibliography collection, as well as their SciENcv documents.  The delegates will then be able to create, add, remove or modify information in the My Bibliography and/or SciENcv. Delegate invitations are initiated by the NCBI account owners.

Diagram of what a delegate does

Send a delegation request:
    1. Log in to your NCBI account at or
    2. Click on your username in the top right corner
    3. Under the "Delegates" section, click "Add a delegate" and enter the email address of your delegate
Delegation email example

Accept a delegation request:
    1. Log in to your NCBI account at or
    2. Open the delegation request located in your email
    3. Click on the delegation acceptance link
    4. The managed collection should now appear in My Bibliography and SciENcv
Example delegate screen

What other tools are available with an NCBI account?

Icon of My Bibliography Dashboard



Table Key

 My Bibliography - contains citations you authored, citations to use in your biosketch, and/or track compliance for RPPR reporting


Saved Searches - queries from NCBI databases can be automatically emailed on a daily, weekly, or monthly basis

Search NCBI databases - directly search NCBI databases without leaving the homepage


Collections - saved search results published by other authors. e.g. literature reviews, topics of interest, bookmark items to come back to, etc.

 Filters - create active preferred filters for NCBI database searches


Recent Activity - user history searches for all databases, except PubMed



SciENcv - create Federal agency approved professional biosketches/profiles and support documentation


The NCBI Help Desk

What we do:

    • Assist customers using NCBI tools for Federal pre-award biosketches/financial support documentation and post-award NIH compliance
    • Provide expert advice on NCBI login and account management support
    • Provide guidance and troubleshooting for NCBI tools and resources

How do I contact the NCBI Help Desk?
email us at

Last Reviewed: March 14, 2023